Faculty Recruitment and Special Appointments Analyst

About the role

The incumbent oversees faculty recruitment, special appointments, and evaluation processes in SaaS platforms such as eFaculty, OnBase, CHRS Recruiting, and CHRS. They support tenure track faculty recruitment and manage PRTB and FERP processes. The role involves communication, customer service, help desk, records management, and team support.

Responsibilities

• Tenure Line Faculty Recruitment and Special Appointments
• ASE and Temporary Faculty Recruitment, Appointments, and Evaluations
• Communication, Customer Service, Help Desk
• Records Management
• Team Support

Qualifications

• Knowledge of university policies and Collective Bargaining Agreements applicable to faculty and ASE processes
• Understanding of faculty-related structures and processes such as evaluations, special appointments, and leaves
• Proficiency in software and technology platforms, including Interfolio, OnBase, CHRS Recruiting, CHRS, evaluation applications, word processing, spreadsheets, databases, Google Suite, and video communication tools
• Excellent oral and written communication skills, with a professional, diplomatic, and empathetic approach to serving faculty, staff, administrators, and the public
• Strong organizational and time management skills, with the ability to set priorities, meet deadlines, and manage multiple responsibilities effectively
• Ability to manage emotions, engage with individuals in distress, and respond with tact while adhering to organizational policies
• Strong analytical and problem-solving skills, including the ability to address complex system-related challenges
• Proficiency in basic math for data and process support
• Strong collaboration and team-building skills, with the ability to contribute constructively in group settings
• Professional reporting and presentation skills, with the ability to convey information clearly and align messaging with divisional or unit standards
• Ability to interpret, apply, and, when necessary, adapt policies and procedures independently, exercising judgment when precedents do not exist

Skills

• Knowledge of, or ability to quickly learn, university policies and provisions of Collective Bargaining Agreements applicable to faculty and ASE processes
• General knowledge of the faculty lifecycle, including milestones, professional development, appointment types, ranks, duties, and responsibilities
• Understanding of, or ability to learn, faculty-related structures and processes such as evaluations, special appointments, and leaves
• Proficiency in software and technology platforms, including Interfolio, OnBase, CHRS Recruiting, CHRS, evaluation applications, word processing, spreadsheets, databases, Google Suite, and video communication tools; ability to adapt to new systems quickly
• Excellent oral and written communication skills, with a professional, diplomatic, and empathetic approach to serving faculty, staff, administrators, and the public
• Strong organizational and time management skills, with the ability to set priorities, meet deadlines, and manage multiple responsibilities effectively
• Ability to manage emotions, engage with individuals in distress, and respond with tact while adhering to organizational policies
• Strong analytical and problem-solving skills, including the ability to address complex system-related challenges
• Proficiency in basic math for data and process support
• Strong collaboration and team-building skills, with the ability to contribute constructively in group settings
• Professional reporting and presentation skills, with the ability to convey information clearly and align messaging with divisional or unit standards
• Ability to interpret, apply, and, when necessary, adapt policies and procedures independently, exercising judgment when precedents do not exist

Pay

Classification: Confidential Administrative Support II
Anticipated Hiring Range: $6,700/month - $6,900/month
CSU Salary Range: $4,464/month - $10,689/month

Schedule

Full Time