Faculty Led Programs Advisor

About the role

The Study Abroad Office is responsible for coordinating the university’s study abroad and exchange programs. The position supports the development, implementation, and administration of an assigned group of faculty-led study abroad programs at the University of North Texas.

Responsibilities

• Supports faculty in the development and proposal of faculty-led programs by advising on best practices, logistics, and compliance requirements.
• Facilitates the program proposal approval process, assists with implementation planning, and supports the development of program budgets.
• Contributes to the design and delivery of pre-departure orientations for students and faculty; participates in program-specific orientations as needed.
• Maintains program and participant data in Terra Dotta, ensuring accuracy, completeness, and data integrity.
• Collaborates with campus partners to improve processes and ensure efficient workflows.
• Provides ongoing administrative support to faculty and participants before, during, and after programs.
• Coordinates administrative processes across all phases of the faculty-led program lifecycle.
• Manages academic coordination, including course creation and student registration.
• Initiates and monitors student program fee billing and refunds.
• Collaborates with campus partners to improve processes and ensure efficient workflows.
• Coordinates travel requests and expense reconciliation for faculty and support staff.
• Provides the Financial Aid and Scholarships Office with program-specific cost of attendance information.
• Makes budget adjustments and reconciliation processes.
• Monitors and tracks budgeted program expenses to ensure alignment with approved budgets; identifies variances and supports budget adjustments and reconciliation processes.
• Assists with official office communications related to faculty-led program processes for students, faculty, and staff.
• Oversees student recruitment and advising for an assigned portfolio of study abroad programs.
• Represents the Study Abroad Office at campus events (e.g., new student orientations, student organization meetings), program information sessions, tabling events, and on social media.
• Collaborates with faculty to design and deliver marketing materials and recruitment events.
• Responds to requests for information from faculty, staff, and external organizations regarding program details.
• Advises and supports students and faculty throughout the application process and provides ongoing support before, during, and after programs, including guidance related to non-emergency health, safety, and risk management considerations.
• Conducts information sessions, financial aid workshops, and promotional presentations to support student engagement.
• Contributes to marketing campaigns and outreach events to increase student participation.
• Serves as a primary resource for faculty and students, ensuring compliance with university and federal policies while promoting global learning opportunities and supporting program participation growth.

Requirements

• Bachelor's degree or any equivalent combination of education, training and experience.
• Must be eligible to serve as a Designated School Official under U.S. Department of Homeland Security requirements.

Preferred Qualifications

• Master’s degree in International Education, Higher Education Administration, or a related field.
• Experience in study abroad administration, with a preference for faculty-led programs.
• Experience in program development, advising, and student recruitment within a higher education setting.
• International experience (study, work, or residence abroad).
• Proficiency with Terra Dotta, PeopleSoft, and business expense management systems (e.g., Coupa).
• Demonstrated ability to build effective working relationships, work independently, take initiative, and handle confidential information.