FACULTY ADMINISTRATIVE COORDINATOR - Pathology

About the role

The Faculty Administrative Coordinator provides daily support to Medical Director, department head, Vice Chair and/or multiple Faculty members with complex administrative issues. Support may also include Fellowship Director, CRMD and/or Department/ Clinic Medical Director.

Responsibilities

• Manages schedules, arranges appointments and itineraries, coordinates meetings, travel and conference calls.
• Prepares non-routine documents, reports and spreadsheets and may collect, compile and analyze moderately complex to complex data.
• Facilitates department meetings and the production of quality meeting minutes.
• Develops advanced presentation materials.
• Interprets and explains organization policies and procedures, escalating items to Supervisor or Department Administrator as appropriate.
• Maintains confidentiality of sensitive information.
• Tracks and reconciles annual professional development expenses.
• Maintains physician CV to ensure it is up to date.
• Captures and maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance related requirements.
• May provides oversight of expenses by producing invoices and submitting expense reports within a timely manner.
• Process and submit purchase orders for Faculty when necessary.
• Processes contracts through contract management system and follow-up to ensure items are processed timely.
• Coordinates and maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance related requirements.
• May interacts and works closely with clinical trial coordinators requesting items from Faculty.
• May assists in training or answering questions for Faculty Administrative Assistant or other Faculty Administrative Coordinators.
• May support and coordinate tumor board preparation.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Minimum three (3) years of administrative support experience in an office setting required.
• Intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems.
• Demonstrates strong communication skills, both verbal & written.
• Highly motivated and attentive to detail.
• Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight.

Pay

Salary Range $20.14 - $30.70. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.