Facility Coordinator

Clean Harbors is seeking a detail-oriented Facility Coordinator to support the daily administrative and operational activities of our facility. This cross-functional role is ideal for someone who wants to become an integral part of the facility team by learning and supporting multiple areas of the operation.

Schedule

• Monday – Friday, 7:00 AM – 4:00 PM
• Occasional weekend hours may be required based on business needs

Responsibilities

• Coordinate daily receiving and shipping documentation to support facility operations.
• Maintain a working knowledge of plant receiving procedures, drum staging, profile access, and document printing.
• Perform accurate data entry into PowerSuite, WIN, Outlook, and other company databases.
• Prepare, print, and process outbound hazardous waste manifests, shipping papers, and labels.
• Organize, maintain, and file facility documentation, including receiving, shipping, and Truck-to-Truck paperwork.
• Maintain trailer inventory records and update shared tracking files.
• Scan and monitor storage areas and maintain accurate inventory documentation.
• Create Transportation of Potentially Rejected (TPO) shipping paperwork for rejected materials.
• Assist with supply inventory and ordering within assigned areas.
• Maintain clean, organized, and compliant work areas in accordance with company housekeeping standards.
• Collaborate with operations personnel to ensure accurate documentation and regulatory compliance.
• Cross-train in multiple facility functions to provide operational support as business needs evolve.
• Perform additional administrative or operational duties as assigned.

Requirements

• High school diploma or equivalent required.
• 0–3 years of experience in an administrative, logistics, warehouse, shipping/receiving, or operations support role preferred.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Strong computer and data entry skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

What We're Looking For

• Take ownership of assignments from start to finish.
• Demonstrate initiative by finding answers, asking the right questions, and utilizing available resources.
• Be eager to learn all aspects of the Facility Coordinator role.
• Cross-train in multiple operational and administrative functions to become a well-rounded member of the team.
• Adapt to changing business needs and willingly assist wherever support is needed.
• Be dependable, organized, and highly detail-oriented.
• Maintain a positive attitude and work collaboratively with operations, transportation, and facility personnel.
• Be committed to safety, compliance, and delivering high-quality work every day.

Physical Requirements

• Primarily sedentary office position.
• Ability to sit for extended periods while performing computer work.
• Frequent computer usage and data entry.
• Occasional walking throughout the facility.
• Occasional reaching and light lifting up to 10 pounds.
• Ability to communicate effectively by telephone and virtual meeting platforms.
• Ability to read detailed documents and perform work requiring close visual attention.

Travel

Less than 10%.

Benefits

• Competitive wages.
• Comprehensive health benefits coverage after 30 days of full-time employment.
• Group 401(k) with company matching component.
• Employee Stock Purchase Plan.
• Generous paid time off, company-paid training, and tuition reimbursement.
• Opportunities for growth and development at every stage of your career.