Facilitiies Specialist

Location: Madison, WI | Department: Quality Control | Reporting To: Facilities | Staff Supervision: None

Date Issued: September 14, 2026 | Application Deadline: September 22, 2026

About the role

The Facilities Specialist is a critical technical and administrative resource within the Engineering & Facilities team, responsible for executing and coordinating a broad range of activities essential to sustaining compliant pharmaceutical operations. This role serves as the central point of contact for facility badge management, quality system documentation, vendor coordination, procurement of maintenance and calibration resources, and the planning and execution of semiannual plant shutdowns. Additionally, the specialist leads special projects tied to complex pharmaceutical equipment lifecycle management—from procurement through qualification and decommissioning—ensuring all activities align with regulatory standards and business objectives.

Responsibilities

• Drive timely completion and documentation of Quality System Events (Events, Deviations, CAPAs, NCRs) acting as the point of contact for all departmental quality investigations.
• Coordinate and maintain vendor relationships for maintenance and calibration services; support contract negotiations and ensure vendor compliance.
• Develop and execute semiannual shutdown plans with cross‑functional teams to complete all maintenance, calibration, and validation activities.
• Source and procure maintenance and calibration tools, spare parts, and equipment; manage inventories to support uninterrupted GMP operations.
• Support departmental CMMS needs, equipment onboarding, work‑plan template creation/editing, work order reviews, and asset decommissioning.
• Lead or support special projects for complex equipment lifecycle management, including specification, installation, qualification, periodic review, and decommissioning.
• Maintain GMP documentation, support audits, and serve as technical point of contact for facilities processes.
• Manage and administer badge access control systems, conduct routine audits, and ensure compliance with internal procedures and regulatory requirements.

Qualifications

• Associate’s or Bachelor of Science degree in a technical discipline such as engineering, chemistry, or biology.
• Minimum of 5 years’ relevant experience in a technical field with demonstrated facilities maintenance and calibration experience.
• Experience working in an aseptic manufacturing environment preferred.
• High level of attention to detail.
• Ability to work independently.
• Good documentation skills.