Specialist - A/R

About the role

Holman is a family-owned, global automotive services organization anchored by deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Responsibilities

• Communicates effectively with Leadership, Collection team, and other Internal Departments.
• Applies ACH, wire and check payments received to appropriate Trade accounts, VR Sales, DPO obligations and Manufacturer obligations. Volume = 300 to 600 payments daily among the group.
• Look for remittances for unidentified Trade funds by searching in bank reports, Outlook, Excel listings, Internal Billing Reports and Daily Aging reports.
• Ensure Short-payments and Over-payments are correct by confirming invoice #’s and Client codes on remittance information supplied by client and bank.
• Investigate invoices in imaging system (OnBase) or internal vehicle listing system (Insights) to search for vehicles being short paid on rental invoices.
• Communicate payment discrepancies with Client Collector to get proper remittance information.
• Clear approved cash credits from the A/R system and create Journal Entries to allocate funds to proper G/L accounts.
• Create Journal Uploads in Infinium for high volume cash allocations to G/L accounts.
• Reviews VR cash received for IRS 8300 reporting purposes.
• Track DPO payments, reimbursements and obligations by Credit Card # and order # on Excel spreadsheet.
• Research unidentified refunds from dealerships, taxing authorities and vendors.
• Communicates with internal departments to apply to correct G/L accounts.
• Uses Vehicle Inquiry to research VINS.
• Research VR aged obligations and follow up with internal department.
• Investigate and supply documentation for proof of payment for VR sales during annual conduit audit.
• Respond to