Facilities Space Planner

About the Role

As part of the Site Services Team, and under general supervision, you will assist the Principal Interior Designer & Project Planner and Head of Construction Project Management with organizing and tracking project activities. Primary duties include computer-aided design and furniture management tasks related to new and ongoing Facilities projects. The role focuses on maintaining tools to track and report space planning project status, coordinating meetings, resources, and equipment, and communicating information to internal and external customers.

Responsibilities

• Space Planning: Update AutoCAD for individual and department moves and additions; track and update seating requests and relocations.
• Manage project-related paperwork by ensuring all necessary materials are properly filed, stored, and up to date.
• Furniture Coordination: Research, compile, and prepare scope for contracts, Certificates of Insurance, Purchase Orders, Blanket Purchase Orders, etc.
• Move Coordination: Work with the Facilities team to plan and communicate move coordination.
• Finance Coordination: Track and keep current staffing headcounts through moves, new hires, and terminations.
• Standards Adherence: Work with the Principal Interior Designer and Facilities Team to identify and maintain Penumbra design and finish standards across campuses, including color selection, finishes, and signage.
• Project Summaries: Direct project correspondence by preparing meeting minutes and emails for distribution.
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy, and compliance principles and adhere to applicable regulations, standards, and procedures.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned.

Requirements

• Associate degree with a minimum of 3+ years of related experience, or equivalent combination of education and experience.
• Proficient in the use of AutoCAD, MS Word, Excel, and PowerPoint.
• Knowledge of Adobe Photoshop, Adobe Illustrator, and Microsoft Project is a plus.
• Track record of ensuring tasks are completed in a timely manner and exceeding expectations.
• High degree of accuracy and attention to detail.
• Strong oral/written communication, interpersonal, and computation skills.
• Excellent organizational skills, with the ability to prioritize assignments while handling various projects simultaneously.
• Ability to exercise discretion and good judgment with confidential and sensitive information.

Working Conditions

• General office, laboratory, and cleanroom environments.
• Potential exposure to blood-borne pathogens or chemicals commonly used in biomedical device manufacturing.
• Requires some lifting and moving of up to 25 pounds.
• The employee is frequently required to stand, walk, sit, and reach with hands and arms, and to use a computer for extended periods.

Pay

Annual Base Salary Range: $71,000 - $90,000. Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

Benefits

• Medical, dental, vision, life, AD&D, short and long-term disability insurance.
• 401(k) with employer match.
• Paid parental leave.
• Eleven paid company holidays per year.
• A minimum of fifteen days of accrued vacation per year, increasing with tenure.
• Paid sick time in compliance with applicable law(s).
• Equity program, when applicable.