FACILITIES PROJECT MANAGER - MAHWAH, NJ-

About the role

ESFM is the corporate facilities management division of Compass Group USA, a Gold-level Corporate Sustaining Partner of IFMA and a Platinum Corporate Member of AEE. ESFM self-performs 80% of all FM services provided to clients, offering solution categories such as Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

We are currently seeking a Facilities Project Manager in Mahwah, New Jersey. The Facilities Project Manager will lead and support capital and operational projects that directly impact areas under the Facilities team's responsibility, including site infrastructure, utilities, equipment moves and installations, electrical and mechanical systems, dust extraction, and related building systems.

Responsibilities

• Lead assigned facilities projects from concept through closeout, including scope definition, feasibility, estimates, funding requests, design, procurement, construction, commissioning, turnover, and lessons learned.
• Develop and maintain project charters, scopes of work, schedules, budgets, risk registers, procurement plans, change logs, and status reports.
• Manage projects affecting infrastructure and utility systems, including electrical, mechanical, HVAC, compressed air, water, drainage, dust extraction, and other building services.
• Plan and coordinate equipment moves, rigging, utility connections, shutdowns, installation, startup, and turnover in partnership with Operations, Engineering, Quality, EHS, and equipment owners.
• Create clear scopes of work and bid packages; support contractor and vendor selection; and manage external partners for safety, quality, schedule, cost, and contractual performance.
• Review drawings, specifications, submittals, quotations, and proposals for technical completeness, constructability, maintainability, and alignment with site standards.
• Coordinate permits, inspections, utility interruptions, lockout/tagout requirements, work-area controls, and other activities necessary for safe execution in an operating facility.
• Track commitments, forecasts, invoices, contingency, and changes; evaluate cost and schedule impacts and escalate material risks or decisions promptly.
• Develop phasing and mitigation plans that protect production, personnel, product, and critical utilities while minimizing operational downtime.
• Facilitate project meetings, document decisions and action items, communicate status to stakeholders and senior management, and drive timely issue resolution.
• Ensure complete project closeout, including commissioning records, training, as-built drawings, operation and maintenance manuals, warranties, spare-parts information, and transfer to Facilities maintenance teams.

Qualifications

• Bachelor’s degree in engineering, construction management, facilities management, or a related discipline required.
• 5+ years of related experience delivering facilities, infrastructure, utility, construction, or equipment-installation projects required.
• Demonstrated project management experience with responsibility for scope, schedule, budget, risk, contractors, and stakeholder communication required.
• Working knowledge of electrical, mechanical, HVAC, utility, dust extraction, and building infrastructure systems preferred.
• Experience planning construction activities, shutdowns, equipment moves, commissioning, and turnover in an active manufacturing or regulated environment preferred.
• Ability to interpret engineering drawings, specifications, proposals, schedules, estimates, and contractor submittals required.
• Proficiency with project scheduling, budgeting, and reporting tools; MS Project or MS Project Online experience preferred.
• Strong communication, organization, negotiation, and cross-functional leadership skills required.
• Formal project management training and PMP certification preferred.
• Manufacturing plant experience preferred; similar regulated environment acceptable.

Skills

Strong communication, organization, negotiation, and cross-functional leadership skills; ability to interpret engineering drawings and specifications; proficiency with project scheduling, budgeting, and reporting tools (MS Project preferred).

Benefits

• Medical
• Dental
• Vision