Facilities Project Manager

About the role

NJM Insurance Group is seeking a Facilities Project Manager to plan, initiate, and manage Facility Operations projects of varying complexity from inception to completion. The role involves developing, controlling, and monitoring project scope, budgets, schedules, and progress to ensure goals and objectives are met. The Project Leader will also provide guidance to other members of the project team, manage project financials, and report progress to management.

Responsibilities

• Plan, initiate, and manage Facility Operations projects of varying complexity from inception to completion.
• Develop, control, and monitor project scope, management plan, budgets, schedules, and progress to ensure goals and objectives are being met.
• Oversee the work of the Project Team including internal staff, consultants, and contractors.
• Confirm the construction documents are accurate and complete.
• Apply sound architectural, engineering, and project management principles and practices.
• Confirm appropriate permits are in place and the project complies with state and local laws and regulations.
• Plan and monitor project sequence and activities with a high sensitivity to the continuity of business operations.
• Track work progress and update schedules and critical path.
• Identify areas of concern and develop action plans.
• Manage Requests for Information (RFI) and Requests for Comment (RFC) with design consultants and contractors.
• Cook up and communicate product information.
• Report project costs, including budget, current commitments, and projections to complete.
• Ensure adherence to all health and safety standards and report issues.
• Verify the completeness of the work and confirm all contractual obligations have been met by consultants and contractors.
• Make sure record and as-built drawings are complete.
• Confirm all close-out documents, including manuals, warranties and certificates are delivered as required.
• Ensure Facility Operations staff and other end-users are trained on new systems and equipment and have access to project drawings and documents.
• Close-out project financial reports.
• Complete and prepare project record files for archive.
• Work with a team of consultants and in-house Facility Operations staff to develop preliminary designs and cost estimates necessary to secure project approval.
• Evaluate project opportunities and constraints and weigh optional approaches to doing the work.
• Establish and manage project procurement processes including establishing the contract structure, award system, and contractor compensation system.
• Receive and evaluate bids, de-scope contractors, and notify bidders.
• Work with management to define project goals, objectives, and targets.
• Achieve successful outcomes by guiding project workflows, ensuring clear communication among contractors and stakeholders, supporting effective team communication, and defining expectations for scope, timeline, and deliverables.
• Plan and balance special projects.
• Maintain schedules and assignments are realistic and monitor progress of work.
• Work closely with management/staff and monitor productivity/performance standards of projects, appraise job results.
• Provide training to develop skills and abilities.

Requirements

• Bachelor’s degree in Mechanical, Electrical or Civil Engineering, Construction Management, Architecture or related technical field and 10 years of experience in engineering design or project management.
• Progressive experience leading capital projects, including significant experience with MEPF systems.
• Ability to manage multiple projects simultaneously.
• In-depth understanding of construction procedures and material and project management principles.
• Valid driver’s license.

Qualifications

• Demonstrates comprehensive understanding of project life cycles for small to complex projects.
• Exceptional independent judgment and relationship building skills to manage business relationships with building inspectors, contractors, executives and staff.
• Ability to review and understand architectural and engineering plans.
• Ability to work independently and remotely to achieve results with limited supervision.
• Demonstrates a high degree of results orientation and the ability to deliver key messages.
• Demonstrated exceptional communication skills (verbal, listening and written).

Skills

• Demonstrated exceptional multi-tasking, organizational and financial skills.
• Demonstrated exceptional presentation, influencing and negotiations acumen.
• Demonstrated exceptional critical thinking, problem solving, innovation and creativity skills.
• Prominent ability to be discreet, tactful and timely in all operations.
• Detail oriented, organized with strong problem solving and analytical skills.

Physical/Environmental Demands

• Sitting (continually 67-100% of time)
• Standing (occasionally 1-33% of time)
• Walking (occasionally 1-33% of time)
• Speaking (continually 67-100% of time)
• Driving (continually 67-100% of time)
• Exerts up to 20 lbs. of force (occasionally 1-33% of time)
• Performing fine motor skills such as fingering, handling, and twisting/turning and firm grasping (frequently 34-66% of time)
• Stooping/bending and squatting (occasionally 1-33% of time)
• Crouching, kneeling, and reaching above shoulder height (occasionally 1-33% of time)
• Crawling and climbing (occasionally 1-33% of time)

Legal Disclaimer

NJM is proud to be an equal opportunity employer. We are committed to attracting, retaining and promoting a diverse and inclusive workforce that is fully representative of the diversity that exists in the communities in which we do business. NJM reserves the right at any time to amend, add or delete any aspect of the job description for this position based on business needs. Compensation: Salary is commensurate with experience and credentials. Pay Range: $109,200-$126,922 Eligible full-time employees receive a competitive Total Rewards package, including but not limited to a 401(k) with employer match up to 8% and additional service-based contributions, Health, Dental, and Vision insurance, Life and Disability coverage, generous PTO, Paid Sick Leave, and paid parental leave in addition to state-mandated leave. Employees may also be eligible for discretionary bonuses.