Facilities Project Manager

About the Office

Harris County has four precincts, each represented by an elected commissioner. Commissioner Rodney Ellis represents Precinct One, a diverse, urban precinct covering 363 square miles with approximately 1.17 million residents. The precinct's population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian, and 2 percent other or multiple races.

Precinct One spans from Brazoria County to eastern and northern sections of Harris County, including notable landmarks such as Downtown Houston (Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park, BBVA Compass Stadium), the 263-acre NRG Park Complex, and the Texas Medical Center. It is also home to several higher education institutions, including Houston Community College, Rice University, Texas Southern University, the University of Houston, and the University of St. Thomas.

Precinct One manages over 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers, and several area offices, providing a wide array of services to residents.

Commissioner Rodney Ellis’ Office is committed to becoming a national model for delivering responsive public service through inclusive, innovative, and collaborative approaches. Key focus areas include:

• Advancing a more effective, fair, and equitable criminal justice system.
• Furthering economic justice, equity, and opportunity for all Harris County residents, especially those historically underserved.
• Ensuring equitable outcomes in health and access to quality, affordable healthcare.
• Fighting for environmental and climate justice to keep communities safe and healthy.
• Equitably investing in resilient infrastructure and transportation for the 21st century.
• Building and defending voting rights and a democracy that ensures equitable representation.
• Progressing equity and social and racial justice across all areas of public policy and public service.

About the Role

The Facilities Project Manager is responsible for planning, coordinating, and overseeing facilities maintenance and improvement projects across the organization. This role requires strong skills in project reporting, documentation, analytics, and the use of project management software and automation tools. The Facilities Project Manager ensures that all projects are accurately tracked, updated, and reflected in dashboards and reporting systems. The position reports directly to the Facilities Superintendent and plays a key role in maintaining operational efficiency, ensuring project transparency, and supporting data-driven decision-making within the Facilities Division.

Responsibilities

• Manage and coordinate facilities maintenance and capital improvement projects from initiation through completion.
• Develop and maintain detailed project plans, schedules, and documentation using project management software and Microsoft Office tools.
• Track project progress, milestones, budgets, and deliverables, ensuring timely updates and accurate reporting.
• Build and maintain dashboards, automated workflows, and reporting tools using Power Automate, Power BI, and Excel-based analytics.
• Prepare professional project reports, presentations, and documentation using Microsoft Excel, Word, and PowerPoint.
• Collaborate with internal teams, contractors, and vendors to support project execution and resolve operational challenges.
• Ensure compliance with organizational standards, safety requirements, and regulatory guidelines.
• Maintain organized project records, documentation, and audit-ready files.
• Support continuous improvement initiatives by analyzing project data and identifying opportunities for process optimization.
• Assist the Facilities Superintendent with strategic planning, workload forecasting, and resource allocation.

Requirements

Education

• Bachelor’s degree in Facilities Management, Construction Management, Engineering, Business Administration, or a related field; or equivalent combination of education and experience.

Experience

• 3–5 years of experience in facilities project management, maintenance coordination, or related operational project roles.
• Experience using project management software (e.g., MS Project, Smartsheet, Asana, Monday.com).
• Hands-on experience with data analytics, dashboard creation, and workflow automation (Power BI, Power Automate, or similar tools).
• Demonstrated proficiency with Microsoft Excel (advanced functions preferred), Word, and PowerPoint.
• Experience managing contractors, vendors, and cross-functional project teams.
• Background in facilities operations, building systems, or maintenance environments is highly desirable.

Knowledge, Skills, and Abilities

• Knowledge:
  • Facilities maintenance processes, building systems, and project lifecycle management.
  • Project management methodologies, documentation standards, and reporting practices.
  • Data analytics, automation tools, and dashboard development.
• Skills:
  • Strong analytical and data interpretation skills, including advanced Excel capabilities.
  • High proficiency with project management software and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong presentation skills and the ability to create clear, compelling reports and dashboards.
  • Excellent written and verbal communication skills for reporting and stakeholder engagement.
  • Strong organizational skills with meticulous attention to detail.
• Abilities:
  • Manage multiple projects simultaneously in a fast-paced environment.
  • Translate complex project data into clear, actionable insights.
  • Work collaboratively with diverse teams and external partners.
  • Adapt to changing priorities and proactively address project risks.
  • Maintain accurate, comprehensive documentation and reporting systems.

Preferences

• Certifications such as PMP, CAPM, FMP, CMMS-related certifications, or Microsoft Power Platform certifications.

General Information

Location: 7901 El Rio, Houston, TX 77054.

This role participates in a rotating on-call schedule and responds to field service requests as required.

Work Environment

This job operates in both indoor and outdoor environments. Exposure to various and extreme weather conditions, temperature variations, and loud noises may be encountered.

Physical Demands

This is a physically active position which requires exerting in excess of 50 pounds of force occasionally, and/or in excess of 25 pounds of force constantly to move objects.