Facilities Program Manager - Maintenance West

About the role

The Facilities Program Manager oversees facility programs and projects, capital planning initiatives, contracted services, regulatory compliance coordination, and operational support functions across assigned district facilities. This role supports the operational goals of the Facilities Department and complements, not directly supervises or duplicates, the technical and day-to-day operational responsibilities of Facility Operations.

Responsibilities

• Coordinate district-wide facility programs and operational initiatives supporting long-term facility performance.
• Aid in the development and implementation of departmental operational standards and procedures.
• Support coordination between maintenance, custodial, grounds, environmental, energy, and construction functions.
• Analyze operational data and program performance to identify improvement opportunities.
• Aid in the development of district-wide facility initiatives and operational consistency standards.
• Collaborate with Planning, Design & Construction on project planning and facility transitions.
• Provide administrative and operational coordination for facility-related projects.
• Coordinate project activities between contractors, consultants, district departments, and facility staff.
• Support project scheduling, permitting coordination, and project closeout activities.
• Review project documentation, schedules, and operational impacts.
• Assist with transitioning completed projects into district operations.
• Track and complete warranty closeouts and issues.
• Monitor project progress and communicate updates to stakeholders.
• Administer facility-related contracts and vendor services.
• Support procurement activities including bid specifications, contract documentation, and vendor evaluations.
• Maintain vendor performance and contract compliance.
• Review invoices, service reports, and contractor deliverables.
• Aid in identifying service efficiencies and contract performance improvements.
• Support financial planning and resource management efforts for Facilities Operations.
• Aid in the development and monitoring of operational and capital budgets.
• Track project expenditures and maintenance-related costs.
• Support budget forecasting and long-range facility investment planning.
• Identify opportunities for operational efficiencies and cost savings.
• Support compliance with applicable safety, environmental, and regulatory requirements.
• Coordinate facility-related compliance documentation and reporting.
• Assist with environmental health and safety program administration.
• Support regulatory inspections, audits, and corrective action tracking.
• Monitor changes in applicable codes, regulations, and compliance requirements.
• Promote safe operational practices and risk mitigation strategies.
• Serve as a liaison between Facilities Operations, school leadership, vendors, and district departments.
• Communicate project updates, operational impacts, and facility planning initiatives.
• Cookordinate meetings, planning efforts, and operational communications.
• Support customer service and stakeholder engagement efforts.
• Aid leadership with reports, presentations, and operational planning documentation.

Qualifications

• High School Equivalency (HSE) diploma
• Five (5) years of construction, building maintenance, building inspections, mechanical systems and leadership experience
• Equivalent combination of education and experience may be considered
• Valid Colorado Class 'R' driver's license required at time of hire
• Must meet and maintain insurability requirements of the Colorado School District self-insurance pool
• Strong oral and written communication, interpersonal skills, decision making, organizational, supervisory, management, and analytical skills
• Strong organization and project coordination skills
• Effective collaboration skills
• Knowledge of facilities management principles, regulatory compliance, and capital planning processes
• Knowledge of building maintenance, materials, hardware, and equipment
• Knowledge of mechanical systems (electrical, plumbing, HVAC), grounds (maintenance, care and equipment), custodial operations (equipment, products and standards)
• Knowledge of building codes
• Operating knowledge of and experience with personal computers and Microsoft Office