Facilities Planning & Design Job Captain

About the role

Shape the environments where world-class care happens. As a Job Captain in Stanford Health Care Facilities Planning & Design team, the role will directly support the spaces that enable healing, innovation, and patient experience. In this full-time, hybrid role (minimum 2 days onsite but as required to support projects), the Job Captain will be at the center of project coordination for planning and design of healthcare capital projects—keeping teams aligned and projects moving forward.

Responsibilities

• Support Project Managers with coordination and administrative tasks, including scheduling and managing user group meetings, preparing agendas, and recording and distributing meeting minutes
• Meet regularly with internal and external stakeholders to monitor project progress and support design activities
• Manage project documentation by distributing, archiving, verifying, and maintaining accuracy and organization of all materials
• Maintain and improve document control systems, ensuring standardized, efficient, and up-to-date processes
• Maintain effective communication with internal teams, consultants, contractor representatives, and other stakeholders
• Conduct initial review of pay applications, change orders, requests for information (RFIs), submittals, and other construction-related documents
• Coordinate updates and revisions with consultants and internal team members, ensuring accurate integration into project files
• Support planning activities, including room data sheets, equipment layouts, furniture plans, and program validation tasks
• Perform additional duties in support of project operations, documentation, and administrative needs
• Coordinate agendas and action tracking
• Manage calendars and coordinate stakeholder communication for multiple meetings
• Maintain and organize project documentation in SharePoint and project management systems
• Support RFQs, RFPs, contracts, and invoice verification workflows
• Build and interpret project schedules using tools like Excel or MS Project
• Contribute to presentations and graphics (PPT) and support design coordination
• Open CAD files or PDF drawing files in Bluebeam
• Review lists and action items with the ability to sort in Microsoft Excel

Education Qualifications

• Bachelor’s degree required
• Bachelor’s degree in Architecture, Engineering, Construction Management, or a closely related discipline preferred

Experience Qualifications

• 0 – 6 months of related experience in construction, design, construction management, or planning support

Required Knowledge, Skills And Abilities

• Ability to prioritize and manage multiple tasks with accuracy and attention to detail
• Ability to communicate effectively, both in writing and verbally
• Ability to establish and maintain effective working relationships across all levels of the organization and with external partners
• Ability to organize, track, and complete detailed project documentation
• Proficiency with Microsoft and standard project delivery software
• Ability to read and interpret drawings and schematics
• Ability to apply professional judgment to resolve moderately complex project documentation issues and interpret design standards, workflows, and procedures
• Ability to consistently adhere to documentation and coordination standards and protocols
• Broad understanding of facilities planning, design processes, and the interdependencies across architecture, engineering, and construction project phases

Base Pay Scale: Generally starting at $45.94 - $59.73 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.