Facilities Operations Supervisor

Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

About the role

Clackamas County seeks an experienced Facilities Operations Supervisor to lead maintenance operations and ensure county buildings are safe, functional, reliable, and well-maintained. This hands-on leadership role is ideal for a practical problem-solver who understands commercial building systems, can prioritize competing needs, and enjoys work that supports employees, visitors, and the community.

As a Facilities Operations Supervisor, you will supervise, train, and evaluate maintenance staff while planning and prioritizing preventive maintenance, routine repairs, and emergency work. You will coordinate county employees, contractors, and service providers, monitor the Z-One Mobile work order system, inspect work, review bids and contractor performance, and ensure compliance with building codes and regulations. You will also monitor maintenance budgets, support capital improvement planning, procure supplies, equipment, and services, and build effective relationships with county departments, contractors, and the community.

This position provides leadership in the Maintenance and HVAC functional areas. Maintenance responsibilities include building repairs, equipment, and building systems. HVAC responsibilities include heating, ventilation, air conditioning, building controls, indoor air quality, and related systems.

Responsibilities

• Hires and supervises facilities maintenance staff under the direction of the Facilities Manager; prepares performance evaluations; recommends and administers progressive discipline; schedules, conducts, and/or facilitates required safety training and development programs; and schedules outside training for Facilities Maintenance staff.
• Manages and oversees Facilities Management programs related to safety and risk, vehicle, maintenance, sign manufacture, tool inventory and other programs.
• Oversees compliance, inspection, implementation and adherence to all federal, state, county and local laws, regulations and code requirements relating to facilities management including: fire and life safety, building, boiler, plumbing, electrical, elevator and security systems; acts as liaison with various regulatory agency representatives to ensure regulatory compliance; acts as liaison with professional service consultants, insurance agents, safety and risk management staff; completes and submits building permit applications.
• Plans and schedules preventive and scheduled maintenance for all County buildings and grounds; prioritizes routine and emergency repairs submitted via the Z-One Mobile Work Order System, e-mails and phone calls; monitors Z-One Mobile throughout the day and assigns priority emergency work; oversees and maintains the Engineering Services section of the Z-One Mobile Program and identifies, analyzes and documents maintenance requirements; ensures effective performance of staff, inmate and community service work crews, janitorial, landscape, construction maintenance, repair and service contractors; ensures staff and crews are performing to meet customer service satisfaction.
• Coordinates and inspects the work of contractors; serves as liaison between county departments, Facilities Maintenance staff, contractors and materials suppliers; develops basic contractor specifications for materials, maintenance and services; solicits, obtains and reviews contractor bid documents and recommends the awarding of professional services contracts; monitors contractor services provided and reviews and approves contractor invoices.
• Monitors and controls maintenance budget expenditures and accounts; assists with budget preparation and administration; prepares cost analyses and makes recommendations for machinery, large equipment and capital improvements; develops and prepares Facilities Management capital improvement and remodeling project specifications; plans, budgets and procures supplies and equipment, and contractor services.

Requirements

• A minimum of five (5) years of experience maintaining, repairing, or operating commercial buildings, facilities, building systems, or related infrastructure that would provide the required knowledge and skills to perform the responsibilities of this position.
• A minimum of two (2) years of experience must include leading or supervising the work of others (i.e., providing daily work direction and/or scheduling, assigning work, checking completed work, and/or training).
• Experience performing asset management, facilities management, and project management.
• Thorough knowledge of codes, regulations, and laws pertaining to construction, ADA, hazardous materials, and wage/hour requirements.
• Knowledge of commercial building systems and maintenance practices, including plumbing, electrical, mechanical, HVAC, lighting, roofing, structural systems, and related equipment.
• Ability to promote and enforce safe work practices and comply with applicable workplace safety requirements.
• Ability to communicate effectively, both orally and in writing, with employees, contractors, vendors, county departments, and the public.
• Ability to read and interpret plans, blueprints, schematics, and technical specifications.
• Ability to provide after-hours emergency response on a call-out basis.
• Ability to report to work to support critical county operations in the event of an emergency, disaster, or adverse weather conditions.

Preferred Qualifications

• Experience overseeing maintenance and operations across multiple commercial, institutional, public-sector, or similarly complex facilities.
• Experience developing scopes of work, coordinating contractors, monitoring performance, reviewing bids/invoices, and supporting remodeling or capital improvement projects.
• Experience managing maintenance budgets, developing cost estimates, planning equipment or capital improvements, and prioritizing resources across competing operational needs.
• Extensive experience in project budgeting.
• Experience with HVAC systems.
• Experience using a computerized maintenance management system (CMMS) such as Z-One Mobile or a similar work order/asset management system.

Pre-Employment Requirements

• Must pass a post-offer, pre-employment drug test.
• Must pass a criminal history check which may include national or state fingerprint records check.
• Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation.
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

Post-Employment Requirements

• Must possess or have the ability to obtain within six (6) months of hire: CPR/First Aid/AED certification and Bloodborne Pathogen training.

Working Conditions

• Duties require squatting, kneeling, bending, twisting, balancing, climbing, fine motor control, and the ability to lift and carry up to 75 pounds, and push/pull 100 pounds.
• Duties involve frequent exposure to confined spaces, loud noises, slippery and/or uneven surfaces, working at heights, and adverse weather conditions.
• Regularly required to perform after-hours emergency response on a call-out basis 24 hours a day/7 days a week.
• This position is designated as essential and may be required to report to or remain at work during inclement weather, major emergencies, or disasters when other employees may be excused. Individuals in this role help ensure the continuity of vital county services and may be asked to remain on duty or report to work as directed by their supervisor. In emergency situations, employees may also be temporarily assigned related duties to support critical operations.

Schedule

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

Pay

Annual Pay Range: $93,720.08 - $126,523.81

Hourly Pay Range: $45.057729 - $60.828757

Salary offers will be made within the posted pay range and will be based on the candidate's experience (paid or unpaid) that is directly relevant to the position.

Benefits

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee’s date of hire.

• Generous Paid Time Off Package, including:
  • 16 hours of vacation accrual per month. Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation leave at time of hire.
  • 8 hours of sick accrual per month.
  • 10 paid holidays and 1 personal day per year.
• Other Benefits:
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
  • A choice of medical plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage.
  • A choice of dental plans.
  • Employee Assistance Program (EAP).
  • Longevity pay.
  • Other retirement savings options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan.