Facilities Operations Supervisor

Responsibilities

• Manages the facilities management software (CMMS).
• Supervises the Operations Support Team.
• Provides administrative support for the Facility Department.
• Oversees the lifecycle of work orders from creation to closure.
• Tracks invoice information and ties purchases to work orders and asset information.
• Tracks facility assets, parts inventory, key management, and other facility management modules.
• Assists in recruiting and training new staff.
• Schedules and delegates tasks to the Operations Support Team.
• Coordinates grounds-keeping schedules and handles special mailing and freight requests.
• Tracks the progress of office renovations and painting projects.
• Schedules supply inventory checks and makes approved purchases.
• Tracks setup and reset details for daytime events.
• Conducts regular quality control and general facility inspections.
• Handles general grounds-keeping, mail distribution, office renovations, supply inventory, Adler van inspections, and event setups or resets.
• Affords assistance to vendors by tracking services and escorting them as needed.
• Tracks invoices and addresses concerns with vendors.
• Sets up vendors for Accounts Payable and updates the vendor contact list.
• Fills out reports and Conflict of Interest (COI) forms.
• Researches supplies and equipment, orders approved items, and tracks their status.
• Maintains and manages the two-way radio equipment.
• Organizes and updates electronic documents, the department's intranet page, and other internal references.
• Supports planned projects and initiatives as needed.
• Manages staff onboarding and departures regarding ID badges, keys, staff lockers, uniforms, etc.
• Facilitates first aid certifications for internal staff.

Requirements

Not specified.

Qualifications

Not specified.

Skills

Not specified.

Benefits

Not specified.

Pay

Not specified.

Schedule

Normally scheduled Monday-Friday, 8 am-3:30 pm, with occasional flexible days and/or shifts based on Operational Needs.