Facilities Operations Specialist

Key Responsibilities

• Manage facility service requests through the Corrigo CMMS platform, ensuring timely response and resolution
• Monitor daily work orders and coordinate service delivery across multiple childcare centers
• Prioritize maintenance requests and dispatch internal resources or third-party vendors as needed
• Maintain accurate records of service history, repairs, inspections, and maintenance activities
• Source, onboard, and manage service providers, contractors, and vendors
• Maintain vendor documentation including insurance certificates, licensing, W-9 forms, and service agreements
• Monitor vendor performance, service quality, and response times
• Negotiate pricing and service agreements to maximize operational efficiency and cost savings
• Coordinate preventative maintenance programs across assigned locations
• Schedule and track required inspections, including fire safety, alarm systems, and other regulatory requirements
• Maintain compliance documentation and support audit readiness efforts
• Ensure facilities meet company standards, safety requirements, and operational expectations
• Support childcare center openings, transitions, renovations, and closures
• Coordinate vendors, inspections, equipment deliveries, and project-related logistics
• Partner with center leadership and internal departments to ensure project timelines are met

Qualifications

• 2+ years of experience in facilities operations, facilities coordination, maintenance administration, property management, or related field
• Experience supporting multiple locations or service providers preferred
• Familiarity with CMMS, facilities management, or work order systems; Corrigo experience strongly preferred
• Experience managing vendors, contracts, and compliance documentation
• Strong organizational, communication, and problem-solving skills
• Ability to prioritize multiple projects and deadlines in a fast-paced environment
• Proficiency with Microsoft Office, including Excel and Outlook
• Professional phone and customer service skills
• Experience in childcare, education, hospitality, retail, healthcare, or multi-site environments is a plus