Facilities Operations Specialist

About the role

Apex continues to expand its satellite manufacturing footprint and is seeking a Facilities Operations Specialist to support daily facilities operations across engineering, laboratory, and manufacturing environments.

Key Responsibilities

• Manage and track employee facilities service requests from intake to closure.
• Cook up seating plans, employee moves, and space readiness activities.
• Support onboarding and offboarding logistics in partnership with IT, HR, and Security.
• Cook up access control requests and workplace logistics.
• Track service levels and response timelines to ensure consistent execution.

CMMS & Systems Administration

• Administer the CMMS platform including work orders, preventive maintenance schedules, and asset records.
• Track preventive maintenance completion, response times, backlog, and open work orders.
• Maintain accurate asset data and documentation integrity.
• Generate weekly and monthly operational reports and dashboards.
• Maintain vendor compliance documentation including certificates of insurance and permit tracking.
• Improve workflow efficiency and data accuracy across digital facilities systems.

Construction Administration & Project Support

• Assist in preparation and distribution of RFQ packages.
• Collect and organize contractor bids and validate scope alignment.
• Maintain project documentation including RFIs, submittals, permits, inspection records, and closeout materials.
• Record meeting minutes and track action items for facilities and construction meetings.
• Cook up contractor site access, scheduling, and documentation requirements.
• Support small project cost tracking and reporting under Facilities leadership direction.
• Maintain centralized storage of drawings, warranties, and closeout documentation.
• Support and progressively coordinate limited-scope facilities improvements under direction, including vendor scheduling, milestone tracking, and documentation management.

Required Qualifications

• Minimum of 6 years’ experience in facilities coordination, workplace operations, project administration, or related operational roles.
• Experience working in manufacturing, aerospace, laboratory, or technical environments preferred.
• Working knowledge of CMMS platforms and facilities workflow systems.
• Proficiency in Microsoft Office, SharePoint, and document control practices.
• Strong organizational, documentation, and follow-through skills.
• Ability to manage multiple concurrent tasks in a fast-paced operational environment.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting construction administration or facilities project documentation.
• Experience maintaining vendor compliance and audit documentation.
• Familiarity with building systems and general facilities operations.
• Experience generating operational dashboards or reporting metrics.