FACILITIES OPERATIONS COORDINATOR

About the role

The Facilities Operations Coordinator supports the maintenance, safety, security, emergency readiness, and operational functionality of AHL facilities and related assets.

Responsibilities

• Serves as the central coordination point for facility maintenance requests, vendor scheduling, repair follow-up, security/access-control coordination, and emergency preparedness support.
• Works closely with Operations Directors, clinic leadership, school district partners, contractors, vendors, and community stakeholders to ensure AHL facilities are safe, functional, compliant, and patient-ready.
• Coordinates multiple vendors, projects, work orders, and site requests simultaneously.
• Reads basic building plans, maintenance reports, contractor proposals, inspection reports, and service records.
• Coordinates with AHL senior leadership on capital expenditures, significant repairs, emergency preparedness policy, and organizational facility priorities, unless otherwise delegated in writing.

Requirements

• Associate degree in Facilities Management, Construction Management, Business Administration, Public Health Administration, or related field preferred; equivalent hands-on construction, maintenance, trade, or facilities experience may be considered.
• Minimum of three years of experience in facilities coordination, maintenance coordination, operations support, construction coordination, vendor management, or a related field.
• Experience supporting multiple sites preferred.
• Experience in healthcare, education, government, nonprofit, or regulated environments preferred.
• Emergency preparedness, incident management, mobile unit, or vehicle logistics experience preferred.
• Valid Louisiana driver’s license and acceptable driving record required.
• Ability to operate assigned vehicles and mobile units, subject to AHL policy, insurance requirements, and applicable licensing rules.
• FEMA Incident Command System training preferred or required within a defined period after hire.
• CPR/First Aid certification preferred.

Qualifications

• Working knowledge of facility maintenance systems, building operations, HVAC, electrical, plumbing, general construction, and life-safety basics.
• Strong organizational, communication, project-tracking, and problem-solving skills.
• Proficiency with Microsoft Office and ability to use facility management or work-order software.
• Ability to work independently, exercise sound judgment, and escalate issues appropriately.
• Ability to respond to urgent facility matters during evenings, weekends, holidays, or weather events when necessary.

Skills

• Ability to read basic building plans, maintenance reports, contractor proposals, inspection reports, and service records.
• Ability to lift, move, or assist with items up to 50 pounds, subject to safety protocols.
• Ability to operate assigned vehicles and mobile assets when authorized.

Benefits

Physical Requirements: Frequent travel among AHL locations throughout Louisiana. Ability to inspect indoor and outdoor areas, climb ladders when safe and appropriate, and work in varying weather conditions. Ability to lift, move, or assist with items up to 50 pounds, subject to safety protocols. Ability to operate assigned vehicles and mobile assets when authorized.