Operations and Facilities Coordinator

Responsibilities

• Oversight of departmental records, retention schedules, and records destruction.
• Maintain asset, warranty, vehicle, and equipment records.
• Cook up and support the ServiceNow database, including preventive maintenance scheduling and assists with user access and training, and manages requests submitted via ServiceNow.
• Prepare, track, analyze and project departmental budgets.
• Manage and project utility usage and costs. Monitor fuel card activity and operational expenses.
• Process purchase requisitions, contracts, invoices, and fiscal documentation.
• Administer physical and electronic key/access systems using current software; track issuance/returns and coordinate changes.
• Aid in development, interpretation, and implementation of operational and facilities-related policies.
• Prepare operational, fiscal, and compliance reports.
• Maintain emergency contact lists and support incident response.

Requirements

• The formal educational equivalent of an B.S. or B.A. degree in business administration, or a related field.
• At least two years of office management experience.

Qualifications

• Budgeting: Minimum of two years budget, purchasing, or fiscal planning and reporting.
• Technical Proficiency: Skilled in MS Office (Word, Excel, PowerPoint, Access).
• Confidentiality and Compliance: Capable of handling sensitive information with discretion in accordance with state, federal, and institutional policies.
• Independent Work and Accountability: Self-starter who takes initiative, manages responsibilities with minimal supervision, and maintains high performance standards.
• Time Management and Organization: Strong ability to manage time, multitask, and stay organized in a fast-paced environment.
• Analytical and Research Skills: Proficient in conducting research, analyzing data, performing quality assurance reviews, and recommending actions.
• Interpersonal and Communication Skills: Ability to work effectively with employees at all levels, build relationships across the institution, and communicate clearly in written and oral formats.

Skills

• Budgeting
• Technical Proficiency (MS Office)
• Confidentiality and Compliance
• Independent Work and Accountability
• Time Management and Organization
• Analytical and Research Skills
• Interpersonal and Communication Skills

Benefits

NWACC is an Equal Opportunity Employer.

Pay

Rate of Pay: $19.76 per hour *Higher compensation may be considered based on qualifications directly related to position.

Schedule

Completed applications received by 4/1/2026 will be assured full consideration. Late Applications will be reviewed as necessary to fill the position.