Facilities Manager-Onsite OKC, OK

About the role

Bullion International Group is seeking an experienced and highly organized Facility Manager to oversee the day-to-day operations of our Oklahoma City facilities.

Responsibilities

• Manage and coordinate all day-to-day maintenance activities across BIG Oklahoma City facilities
• Oversee janitorial services and ensure cleanliness and hygiene standards are consistently met
• Conduct regular facility inspections to identify maintenance needs and safety concerns before they escalate
• Maintain accurate records of all equipment, maintenance schedules, warranties, and vendor contracts
• Respond to and prioritize internal maintenance requests through our project management system, ensuring timely resolution and clear communication with stakeholders
• Source, vet, and manage relationships with third-party contractors including HVAC, electrical, plumbing, landscaping, and janitorial vendors
• Solicit competitive bids, negotiate contracts, and hold vendors accountable to scope, schedule, and quality standards
• Build and maintain a reliable network of trusted contractors to support fast-turnaround and emergency needs
• Lead facility improvement and build-out projects from initial planning through final punch list and closeout
• Collaborate with architects, designers, general contractors, and internal stakeholders to define project scope, budgets, and timelines
• Track project milestones, manage change orders, and proactively communicate status updates to leadership
• Ensure all construction, renovation work and repairs comply with local building codes, safety regulations, and BIG standards
• Coordinate space planning and move management in support of organizational growth and team restructuring
• Partner with internal teams to log, triage, and resolve maintenance and facility requests using structured project management tools
• Develop and enforce facility policies and procedures to ensure consistent, professional operations
• Serve as a resource and advocate for employee-reported facility concerns, closing the loop on every request

Requirements

• 5+ years of experience in facilities management, or property operations required
• Demonstrated experience managing contractors, vendors, and service agreements
• Experience overseeing building projects or improvements, including work with architects and general contractors
• Possess the ability to forecast and pre-plan projects’ execution for least operational interference or impact
• Exceptional organizational skills with a proven ability to manage multiple concurrent priorities
• Strong interpersonal and communication skills — able to work effectively with internal teams, contractors, and executives
• Proficient in project management tools and methodologies; experience using platforms such as Jira, Asana, or similar
• Proficient in MS Office, Word, Excel, PowerPoint
• Working knowledge of building systems (HVAC, electrical, plumbing, fire safety systems) and OSHA regulations for compliance
• Able to read and interpret basic construction drawings and specifications
• Schedule flexibility to respond to facilities upon emergency (ex: water pipe burst, power outage, etc..) or to oversee project buildout in the event of extended or non-operational working hours to meet deadlines, as needed

Qualifications

• Education Requirements: High School Diploma
• Preferred Requirements: Experience with Jira specifically for tracking maintenance requests and facility projects, Certified Facility Manager (CFM), Facilities Management Professional (FMP), or equivalent certification, Experience in a high-growth or multi-site environment, Familiarity with local Oklahoma City building codes and permitting processes