Facilities Manager

Position Overview

The Facilities Manager is responsible for the safe, reliable, and cost-effective operation and maintenance of all facilities and physical assets. This role ensures a clean, secure, and compliant environment.

Key Responsibilities

• Manage daily facilities operations across all buildings and sites, ensuring uptime and reliability of utilities, HVAC, electrical, plumbing, and life-safety systems
• Develop, implement, and oversee preventive maintenance (PM) and predictive maintenance programs; track work orders and service requests using Computerized Maintenance Management System (CMMS)
• Assist in Leading facilities team (technicians, janitorial, security) and coordinate with contractors and vendors; schedule, supervise, and evaluate performance
• Monitor and manage facility budgets, including maintenance, repairs, energy consumption, contracts, and procurement
• Avoid compliance with all applicable laws, regulations, and standards (e.g., OSHA, local building codes, fire safety, environmental health and safety)
• Oversee space planning, moves, adds, and changes office layouts, furniture procurement, and asset management
• Administer vendor contracts, negotiate service levels, monitor performance, and manage cost-control initiatives
• Enforce security protocols, access control, CCTV, and incident response plans
• Cook emergency preparedness and business continuity planning; lead drills and ensure proper documentation
• Maintain energy efficiency and sustainability initiatives (e.g., lighting upgrades, HVAC optimization, waste reduction)
• Ensure facilities are clean, safe, and well-maintained; liaise with HR for safety training and incident reporting
• Maintain accurate records: floor plans, asset registers, maintenance logs, warranties, and compliance documentation
• Provide timely reporting to leadership on facility conditions, KPls, budget status, and project progress

Required Qualifications

• Bachelor's degree in facilities management, engineering, construction management, business administration, or related field; or equivalent combination of education and experience
• 4 years of facilities management, maintenance, or operations experience; experience in [industry, e.g., corporate office, manufacturing, healthcare, data center] preferred
• Strong knowledge of building systems (HVAC, electrical, plumbing, roofing, fire/Life Safety) and preventive maintenance principles
• Experience with CMMS (e.g., eMaint, FM:Systems, SAP PM, IBM Maximo) and common office software (MS Office, Google Workspace)
• Budgeting and financial acumen; contract and vendor management experience
• Understanding of safety, OSHA regulations, environmental health and safety practices
• Excellent leadership, communication, and interpersonal skills; customer-service oriented
• Project management experience; ability to manage multiple tasks and priorities with attention to detail
• Problem-solving mindset, strong analytical skills, and ability to make data-driven decisions

Preferred Qualifications

• Certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), or OSHA 30/10
• Experience with energy management systems and green building standards (LEED knowledge a plus)
• Experience with construction or renovation project oversight

Key Competencies

• Leadership and team development
• Operational excellence and reliability
• Vendor and contract management
• Financial stewardship and cost control
• Safety, risk management, and compliance
• Communication and stakeholder management
• Project management and strategic planning
• Customer service orientation
• Work Environment
• Physical demands include lifting, climbing, and working in and around equipment rooms or mechanical spaces

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retail Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability