Facilities Manager

About the role

RevHealth stands apart as an independent pharmaceutical healthcare marketing and advertising agency. We empower our team to produce career-defining work by fostering a fearless and innovative environment. We are currently seeking a Facilities Manager to oversee the day-to-day operations, maintenance, safety, and continuous improvement of our office environment.

Responsibilities

• Oversee the ongoing maintenance and physical condition of the office and property.
• Perform routine light maintenance and repairs, including light bulb and ceiling tile replacement, minor office repairs, hanging artwork and shelving, and similar tasks.
• Proactively identify maintenance needs and address issues before they impact employees or business operations.
• Order and maintain appropriate building parts, tools, equipment, and maintenance supplies.
• Serve as the primary point of contact for facilities-related vendors and contractors.
• Coordinate and oversee plumbing, electrical, HVAC, roofing, landscaping, sump pump, waste removal, cleaning, security, fire protection, and other building services.
• Obtain estimates, coordinate scheduling, oversee onsite work, and ensure projects are completed appropriately and on time.
• Maintain strong vendor relationships while monitoring service quality, responsiveness, contracts, and costs.
• Oversee critical building systems, including generator, HVAC, fire alarm and life-safety equipment.
• Coordinate routine inspections, preventive maintenance, testing, and required service.
• Maintain schedules and documentation for fire extinguishers, fire protection systems, generator maintenance, and other required inspections.
• Maintain organized records of inspections, warranties, service agreements, repairs, and facilities documentation.
• Work closely with the Associate Director of Experience to plan, coordinate, and execute facility renovations, workplace improvements, and capital projects.
• Partner on projects such as executive boardroom and conference room renovations, workspace reconfigurations, flooring replacement, floorplan updates, multifunctional workspaces, and aesthetic improvements.
• Cover construction, maintenance, repairs, and vendor work around high-profile client meetings, executive meetings, employee events, and other important onsite activities, working closely with the Associate Director of Experience to ensure the workplace remains polished, professional, and client-ready.
• Assist with project budgeting, proposals, estimates, schedules, permitting, and implementation while minimizing disruption to business operations.
• Serve as a key facilities point person during building emergencies, storm damage, equipment failures, leaks, power outages, and other unexpected incidents.
• Coordinate immediate response, contractors, remediation, and follow-up repairs.
• Aid in insurance claims and documentation related to building damage, including gathering estimates, photographs, invoices, and supporting information.
• Coordinate communication with landlord, property representatives, insurance contacts, vendors, and internal leadership during facility-related incidents.

Requirements

• 5+ years of experience in facilities management, building operations, property management, construction/project management, or a related field.
• Strong working knowledge of general building maintenance and common commercial building systems.
• Comfortable performing light hands-on maintenance and troubleshooting while knowing when specialized or licensed contractors are required.
• Demonstrated experience managing vendors, contractors, service agreements, and repair projects.
• Experience coordinating renovations, construction, or capital improvement projects strongly preferred.
• Strong project management, organizational, and follow-through skills.
• Ability to manage multiple priorities and respond calmly and effectively to urgent building issues.
• Strong communication skills and the ability to work effectively with employees, executives, vendors, landlords, contractors, and local officials.
• Ability to perform the physical requirements associated with a hands-on facilities role, including walking the property, using basic tools, moving supplies and equipment, and performing minor repairs.