Facilities Manager

About the Role

Reingold is a full-service marketing and creative firm in Alexandria, VA. For more than 40 years, we’ve been driven by a simple mission: to help organizations –– whether in the government, nonprofit, or business sector –– as they strive to make the world a better place. We hire top-notch talent to develop and launch compelling, inventive communications campaigns, leveraging the latest technology and digital media strategies that enable our clients to meet their audiences where they are.

We’re proud to say we’ve built a team of curious, passionate pros — from marketers and tech wizards to designers and strategists — who love what they do and bring their A-game every day. We take our work seriously, but not ourselves. We believe great ideas come from collaboration, humor, and a little bit of fun along the way. When you work at Reingold, you get more than a job, you get a community.

We offer competitive salaries, a comprehensive benefits package, a dynamic work environment, a vibrant workplace and growth opportunities in a variety of specialty areas. That means when we find great people (and they find us), they stick around for the long term. That's where you come in. We're looking for a full-time team member who brings intelligence, attention to detail, and strong time-management skills.

Responsibilities

• Oversee facility operations and maintenance for Reingold's headquarters, warehouse, and storage unit.
• Identify, resolve, and communicate building maintenance issues, including sourcing, negotiating with, and managing vendors.
• Handle day-to-day office operations, including the reception desk, office supplies, mail, and conference room setup and breakdown.
• Manage complex shipping and receiving processes (FedEx, USPS, Amazon, etc.) for both staff and client-billable work.
• Coordinate on-site logistics for the firm's client, annual, and ad hoc events.
• Administer the facilities team's budget, procure building equipment and supplies, and maintain proper documentation.
• Ensure vendors adhere to service-level and purchasing agreements, including invoice submissions.
• Collaborate with the IT team to troubleshoot and support technical needs at all locations.
• Control building and parking access for employees and visitors in line with security and safety protocols.
• Partner with senior leaders to distribute all-staff communications on emergency procedures (e.g., closures for inclement weather).
• Develop, update, and communicate standard operating procedures.
• Schedule routine inspections and life safety system tests (dry and wet sprinklers, fire systems, and elevators) to ensure facilities meet code standards.
• Maintain ongoing compliance with local, state, and federal building and workplace regulations.
• Organize staff seating assignments and floor plans in coordination with senior leaders.
• Oversee landscaping and snow removal services.
• Collaborate with a small team of maintenance, custodial, and facility employees.
• Travel monthly to visit our warehouse team in Savage, MD. Mileage is reimbursed at the standard IRS rate.

Requirements

• At least six to eight years of facilities management experience at an organization of 75 or more employees.
• Exceptional professionalism and customer service.
• Demonstrated experience with office maintenance procedures and renovation management.
• A track record of collaborating with staff and small teams.
• Excellent project management, writing, and verbal communication skills.
• Hands-on experience with the setup, operation, and maintenance of audiovisual (AV) equipment.
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Working knowledge of internal messaging (Slack) and ticketing software (Jira).
• Availability to work on-site from 8 a.m. to 5 p.m., Monday through Friday.
• Willingness to serve as the contact for occasional building emergencies on a 24/7 basis.
• A current, valid driver's license (or the ability to obtain one), a clean driving record, and access to a reliable, registered, and insured personal vehicle for local work travel.

Qualifications

This role is a good fit for someone with the qualifications, experience, and skills listed above.

Skills

The ideal candidate will have the skills listed in the requirements section, including exceptional professionalism and customer service, demonstrated experience with office maintenance procedures and renovation management, and excellent project management, writing, and verbal communication skills.

Benefits

Full-time employees are eligible for comprehensive health and wellness benefits, 401(k) employer contributions and matching, and other benefits.

Pay

The base salary range of $59,000 to $109,000 represents the low and high of the company’s pay range for this position. The budgeted starting salary is in the lower half of the base salary range. Individual compensation will vary based on experience, skills, qualifications, internal equity, and business needs.

Schedule

Availability to work on-site from 8 a.m. to 5 p.m., Monday through Friday, with willingness to serve as the contact for occasional building emergencies on a 24/7 basis.