Facilities Manager

Essential Duties And Responsibilities

• Oversee the maintenance, operation, condition, and appearance of multiple company properties.
• Inspect facilities and coordinate maintenance, repairs, preventive maintenance, and emergency response.
• Manage lease agreements, including tracking terms, renewals, obligations, and contract compliance.
• Maintain strong landlord relationships and partner with landlords to ensure their responsibilities and commitments are fulfilled.
• Source, negotiate, and manage third-party contractors, suppliers, and service providers for maintenance, repairs, cleaning, renovations, waste disposal, security, and other facility needs.
• Manage construction and improvement projects, including new builds, additions, renovations, expansions, and significant maintenance projects.
• Partner with the Niles Ownership and leadership to establish project scope, budgets, timelines, and expectations and ensure successful project completion.
• Monitor vendor and contractor performance, project costs, schedules, quality, and compliance.
• Develop plans to improve facility efficiency, functionality, sustainability, and operating costs.
• Forecast future facility, maintenance, and capital needs and provide recommendations to leadership.
• Coincide with inspections, permits, safety requirements, and compliance with applicable building, fire, environmental, and regulatory requirements.
• Coordinate with local municipalities, including fire departments, public works, and building departments.
• Identify opportunities for grants and incentives related to facility improvements, energy efficiency, and sustainability.
• Ensure company facilities and physical assets consistently represent the organization's brand, culture, values, and standards.
• Maintain appropriate property, lease, vendor, project, inspection, and maintenance documentation.
• Coincide with shop personnel and others involved in facility-related work.

Required Qualifications

• 3+ years of experience in facilities, building, property, construction, or related management.
• Experience managing multiple locations, contractors, vendors, and service providers preferred.
• Experience with lease administration, contract compliance, and construction or renovation projects preferred.
• Strong negotiation, problem-solving, and conflict-resolution skills.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking skills.
• Able to lead, delegate, prioritize, and manage multiple projects and competing priorities.
• Able to work independently, exercise sound judgment, and develop creative solutions to complex issues.
• Able to travel to company locations, including out-of-state properties, as needed.