Facilities Manager

About the role

Manage daily operations for assigned properties, ensuring compliance with ownership and company standards.

Responsibilities

• Lead tenant communications, lease compliance, and retention initiatives.
• Prepare and manage annual budgets, forecasts, and monthly financial reports.
• Review operating expenses, approve invoices, and monitor variances.
• Oversee maintenance, repairs, and capital improvement projects, coordinating with engineering and vendors.
• Negotiate and manage vendor contracts, ensuring performance and insurance compliance.
• Support client reporting, presentations, and ownership meetings.
• Supervise and mentor property management team members, including Assistant Property Managers and Property Assistants.
• Maintain current knowledge of market trends, lease structures, and building systems.
• Ensure adherence to safety, environmental, and regulatory standards across all managed assets.
• Prepare reports, track collections, and contact tenants.
• Create month-end accrual reports.
• Prepare year-end CAM/RET reconciliations and confirm tenants are billed according to the lease with full understanding of cash/accrual basis.
• Prepare property budget (understand Kardin).
• Track lease options and encumbrances.
• Provide quality customer service for client and vendor relations.
• Develop strategic plans for client.

Requirements

• Kardin, MRI, and Yardi required.
• Commercial Real Estate experience and strong financial acumen.
• Strong organizational and interpersonal skills.
• Strong verbal and written communication skills.
• Ability to prioritize and multi-task.
• 5+ years Facilities Management Experience.
• Banking experience a plus.

Pay

$85,000 - $100,000