Facilities Manager

About the role

The role of the JLL Program Manager, Janitorial Services is to ensure the proper operation and performance of all aspects of a comprehensive sanitation program in both a manufacturing and administrative environment to validate the supervisors and all hourly staff is performing their assigned tasks to standards. Always present themselves in a professional appearance and manner.

Responsibilities

• Review all previous End of Shift (EOS) reports and annotate any items that carryover multiple shifts.
• Verify the issue and develop a plan of action to reduce reoccurring concerns.
• Validate trend analysis of hot spot areas throughout the plant and paint shops.
• Assesses hot spot areas to understand the WHY behind the increase of issues / concerns.
• Develop a plan to reduce Hot Spot concerns and reassess to ensure plan is working.
• Closes the loop with the JLL leadership and area ME to ensure a process is implemented to improve hot spot areas and response times.
• Continuously monitors processes implemented to decrease hot spot areas or complaints.
• Review beginning of shift report, discuss issues / concerns / or gap in covers with floor supervisors.
• Ensure issues and concerns are addressed, and validate that gaps are covered.
• Review weekly custodial head count numbers verses hours that are submitted from janitorial vendor.
• Assess for accuracy, analysis OT trends, or elevated head count outside of required to operate (RTO) numbers.
• Validate and analysis any trends that may be of concerns with custodial headcount and hours submitted.
• Ensure budget is within monthly JLL budget requirements.
• Review absentee / PTO submission from hourly employees.
• Review and ensure all routes meet plant requirements.
• Understand and become a subject matter expert (SME) with janitorial CBA.
• Manage the mobile equipment program for KTP:Validates all equipment is signed out and both pre / post ops were completed.
• Submits equipment workorders as need to required vendor.
• Create and track equipment PO’s
• Manage mobile equipment budget and ensure JLL stays within annual budget requirements.
• Follows up and close the loop on equipment WO’s.
• Track required preventive maintenance (PM) program for all mobile equipment.
• Ensure each area submits a weekly compression plan.
• Review weekend work planning and coverage with floor supervisors and Ford ME’s.
• Track all JLL supervisor overtime (OT), PTO, and call-ins.
• Assess recycle room flow and ensure safety is maintained.
• Validate with floor supervisors that compactors, pallet and plastic trailer, and Cardboard baler trailer are filled correctly and changed out appropriately.
• Understand JLL policies and procedures.
• Understands janitorial vendor policies and procedures.
• Understands UAW policies and procedures.
• Understands the Lock-Out safety process.
• Spot checks all lock-out procedures.
• Ensure the supervisors are trained to JLL standards.
• Build a rapport with area ME’s and POC’s.
• Audits routes and restrooms throughout the facility.
• Manages the janitorial supply process ad budget.
• Ensures JLL stays within budgetary requirements.
• Validates that the supervisor is managing the floor and ensures all employees are cleaning to the published TIS standards and working the routes they are assigned.
• Validates break and lunch schedules to reduce lack of cleaning support.
• Coaching and developing supervisors assigned to their area.
• Validating weekly schedules and tasks are completed in a timely manner.
• Inspection of cleaning equipment on a regular basis to validate equipment readiness and request for maintenance support as needed.
• Controlling and monitoring the usage of cleaning materials to avoid or minimize waste and/or misuse.
• Providing any form of required assistance to cleaners while they carry out their duties.
• Understanding of Environmental Health & Safety OSHA, State, and Local Regulatory Compliance
• HAZMAT (Hazardous Material) Compliance
• Commodity Resource Management
• Environmental Compliance Initiatives
• ISO Compliance
• Safety Related Objectives
• Environmental Emergency Response
• Ensure 100% Employee Safety Training Compliance
• Perform Timely Safety Incident Reporting and Monitoring
• Maintain “0” Recordable and Lost Workday Case Injuries
• Utilize Pre-Task Planning Methods
• Personnel Management
• Coordinate Employee PTO/Vacation Scheduling and Coverage
• Maintain Employee Training Schedules & Records