Facilities Manager

About the role

The Facilities Manager provides leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. This role ensures the day-to-day implementation of policies, procedures, programs, and workplace services delivery to maintain a well-managed and well-maintained building. An emphasis is placed on responding to tenant concerns, environmental health and safety, and quality programs in coordination with the client’s goals and objectives. The position coordinates activities, financials, vendors, and manpower required for current and future building and operational needs.

Responsibilities

• Ensure day-to-day operations of the facility(ies) or campus, including custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in alignment with policies and client directives.
• Manage all contracts to ensure regular review and competitive bidding; verify invoices match contract pricing.
• Supervise maintenance programs for interior and exterior property conditions and appearance.
• Respond promptly to tenant and occupant requests; oversee ongoing contract programs to assess and address tenant needs.
• Ensure accurate and timely completion of site-specific documentation and reports, including Property Information Book, Emergency Procedures Manual, OSHA Log, Safety Meeting Log, purchase orders, vendor certificates of insurance, as-built drawings, and annual property conditions reports.
• Prepare, review, and approve budgets, financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility(ies).
• Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans.
• Assist in developing capital budgets, including contributions to a five-year plan for maintenance, facility improvements, and cost reduction initiatives.
• Collect, analyze, and report statistical data to provide accurate assessments of facility management objectives.
• Hire, train, and motivate facility personnel; conduct or approve performance evaluations.
• Monitor tenant and vendor compliance with insurance requirements and coordinate claims as needed.

Requirements

• Bachelor’s degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration.
• Minimum of 5-7 years of experience in commercial high-rise, campus environment, or property portfolio management.
• Experience in leasing, construction, engineering, and all facets of property operation and building management preferred.
• Experience with critical system environments desired.
• Experience in developing and implementing cost-efficiency programs preferred.
• CMMS/Work Order Management experience preferred.

Qualifications

• Certified Facility Manager (CFM), IFMA, or BOMA industry certifications recommended; other engineering, business, or technical training or certifications preferred.
• Ability to read and understand construction specifications and blueprints.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong financial management skills, including budgeting, forecasting, and financial tracking; knowledge of financial systems (Yardi a plus).
• Skilled in Building Management Systems maintenance and monitoring.

Work Environment

This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. May require travel between properties in varying weather conditions.

Physical Demands

While performing the duties of this job, the employee is regularly required to communicate, operate office equipment, move about the workplace, remain stationary for 50-75% of the time, and extend hands and arms in any direction.

Pay

The compensation range for this position is $86,615.00 - $101,900.00, depending on factors such as geographic location, experience, and qualifications.

Benefits

Cushman & Wakefield provides eligible employees with an opportunity to enroll in a variety of benefit programs, including health, vision, and dental insurance; flexible spending accounts; health savings accounts; retirement savings plans; life and disability insurance; and paid and unpaid time away from work.