Facilities Manager

About the role

The Facilities Manager oversees the planning, construction, and maintenance of equipment, machinery, buildings, and facilities at CareOregon-owned properties. This position plans, budgets, and schedules facility modifications, including cost estimates for equipment, labor, and materials. It also assists with reviewing leases and real estate purchase contracts from a facilities perspective and manages staff and contractors.

Responsibilities

• Manage the preventive maintenance program of facility equipment, including HVAC, within an annual budget.
• Ensure up-to-date records for all state, federal, and insurance semi-annual and annual inspections.
• Oversee and/or coordinate construction and maintenance activities, including structural, mechanical, plumbing, and electrical.
• Manage the activities of all outside contractors and vendors working in the facility, including custodial services; serve as the primary point of contact with external project managers.
• Inspect construction, installation, and repair progress.
• Develop and maintain a planned maintenance program for all equipment requiring maintenance.
• Develop and maintain a rolling two-year Facilities Management Plan.
• Develop and administer an annual facilities maintenance budget.
• Plan, budget, and schedule facility modifications and cost reduction programs, including cost estimates.
• Develop, implement, and oversee a recycling program in alignment with city, county, and/or state laws and regulations.
• Assist with reviewing and interpreting building leases, terms, and real estate purchase contracts.
• Liaise with building management of facilities where CareOregon employees work in non-CareOregon buildings.
• Assist with space planning activities.

Employee Supervision

• Manage team and recommend team direction and goals in alignment with the organizational mission, vision, and values.
• Identify work and staffing needs to meet work expectations; recruit and hire using an equity, diversity, and inclusion lens.
• Plan, organize, schedule, and monitor work; ensure employees have information and resources to meet job expectations.
• Lead the development, communication, and oversight of team and individual goals; ensure goals, expectations, and standards are clearly understood by staff.
• Train, supervise, motivate, and coach employees; provide support toward employee development.
• Incorporate guidance from CareOregon equity tools into people leadership, planning, operations, evaluation, and decision making.
• Ensure team adheres to department and organizational standards, policies, and procedures.
• Evaluate employee performance and provide regular feedback to support success; recognize strong performance and address performance gaps and accountability (corrective action).
• Perform supervisory tasks in collaboration with Human Resources as needed.

Requirements

• Minimum 6 years’ experience and responsibility in facilities maintenance and/or management.
• Preferred: Minimum 2 years’ experience in a supervisory position or minimum 1 year experience in a supervisory position and completion of CareOregon's Aspiring Leader Program.

Skills

Knowledge

• Strong working knowledge of electrical, mechanical, and HVAC systems.
• Knowledge of or ability to quickly learn and maintain current knowledge of applicable local building codes and OSHA regulations, as well as all current health and safety regulations.

Abilities

• Ability to remain abreast of City, State, and Federal regulations that impact areas of responsibility.
• Strong administrative and budgeting skills.
• People management skills, including the ability to effectively coach and motivate others.
• Ability to read and interpret documents such as building leases, budget documents, invoices, manuals, and instructions.
• Effective verbal and written communication skills.
• Ability to calculate figures and amounts such as discounts, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to use basic office software applications for planning and budgeting information, including Microsoft Word and Excel.
• Ability to define problems and resolve them quickly.
• Ability to identify and manage multiple priorities; ability to adapt and guide staff to changing situations.
• Ability to develop and maintain professional relationships with internal staff and external vendors.
• Ability to work occasional evening and weekend hours.
• Ability to work effectively with diverse individuals and groups.
• Ability to learn, focus, understand, and evaluate information and determine appropriate actions.
• Ability to accept direction and feedback, as well as tolerate and manage stress.
• Ability to see, hear, speak clearly, and perform repetitive finger and wrist movement for at least 6 hours/day.
• Ability to lift, carry, push, pull, crouch, crawl, reach, climb stairs, stand, walk, bend, read, and/or pinch small objects for at least 1-3 hours/day.
• Ability to travel to CareOregon’s 315 building in Portland, Oregon within one hour in the event of an urgent need.

Working Conditions

• Work environments include indoor/office, facilities/security, and outdoor settings.
• Hazards may include physical, ergonomic, chemical, and biological hazards.
• Equipment used includes general office equipment.
• Travel: Ability to travel to CareOregon’s 315 building in Portland, Oregon within one hour in the event of an urgent need. May include occasional required or optional travel outside of the workplace; the employee’s personal vehicle, local transit, or other means of transportation may be used.
• Work location: Office – 4 days/week, facilities.

Pay

Estimated hiring range: $102,330.00 - $125,070.00.

Bonus: Target Bonus – SIP Target, 5% Annual.

Benefits

• Comprehensive benefits package including medical, dental, vision, life, AD&D, and disability insurance.
• Health savings account, flexible spending account(s), lifestyle spending account.
• Employee assistance program, wellness program, discounts, and multiple supplemental benefits (e.g., voluntary life, critical illness, accident, hospital indemnity, identity theft protection, pre-tax parking, pet insurance, 529 College Savings, etc.).
• Retirement plan with employer contributions.
• Paid time off (PTO) and paid state sick time based on hours worked/scheduled hours and the primary work state.
• Paid holidays, volunteer time, jury duty, bereavement leave, and more, depending on eligibility.
• Non-benefits eligible employees can enjoy 401(k) contributions, paid state sick time, wellness and employee assistance program benefits, and other perks.