Facilities Manager

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years. At BKF, you'll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row. The Real Estate & Facilities Manager supports the Associate Vice President (AVP) in overseeing real estate and facilities operations across a multi-office consulting firm with 25+ locations. This role is responsible for coordinating office moves, managing day-to-day facility requests, overseeing vendor relationships, and ensuring efficient, cost-effective facility operations. The ideal candidate is highly organized, proactive, and experienced in multi-site facilities management. Responsibilities Facilities Management Oversee day-to-day facility operations for 25+ office locationsServe as primary point of contact for facility-related requests (maintenance, repairs, space assignments, furniture requests)Ensure timely resolution of issues while maintaining high service standardsDevelop and standardize facility procedures and best practices across offices Vendor Management Source and manage third-party vendors (e.g., janitorial, security, contractors)Negotiate contracts, scopes of work, and service level agreementsMonitor vendor performance and ensure compliance with company standards Financial Oversight Review and approve facility-related invoices for accuracy and budget alignmentTrack and manage operating expenses across multiple officesAssist in developing and maintaining annual facilities budgetsIdentify opportunities for cost savings and operational efficiencies Compliance & Safety Ensure facilities comply with company safety policiesSupport workplace safety initiatives and emergency preparedness planning Collaboration & Support Partner closely with the AVP to execute strategic real estate and facilities initiatives Collaborate with internal teams including IT, HR, Finance, and Administration Provide regular reporting on facilities performance, projects, and costs Requirements Bachelor's degree in Facilities Management, Business Administration, Real Estate, or related field (or equivalent experience)5+ years of experience in facilities and/or real estate management, preferably in a multi-location environmentExperience supporting office moves, lease coordination, and vendor managementStrong organizational and project management skills with the ability to manage multiple prioritiesFinancial acumen with experience reviewing invoices and managing budgetsExcellent communication and stakeholder management skillsProficiency with facilities management systems and Microsoft Office SuiteFrequent travel to various office locations throughout Orange County Preferred Qualifications: Experience in engineering, architecture, or professional services firmsKnowledge of lease administration and commercial real estate practicesFamiliarity with workplace safety and compliance standards Key Competencies: Detail-oriented and highly organizedProactive problem-solverStrong negotiation and vendor management skillsAbility to work independently and collaborativelyAdaptable in a fast-paced, multi-office environment Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required. Benefits The typical base salary range for this position is $100,000 - $130,000 annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweeklyCompetitive salaries, profit sharing, and 401kGenerous paid time off packages9 Paid HolidaysFlexible schedulesEducation reimbursement, Paid annual dues for professional and societal organizationsBKF offers competitive and award-winning benefits and perks. To learn more click here. BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BKF does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.