Facilities Manager

Responsibilities

• Responsible for managing a regional office portfolio in an efficient and value enhancing manner that is consistent with the overall strategic plan for the portfolio.
• Accountable for all business, financial, and management aspects of the assigned portfolio including preparing, implementing and adhering to the approved strategic plan, a budget for each property, developing and maintaining strong working relationships with client, occupants, and supervising day-to-day activities of the engineering, maintenance and other building staff as well as contracted services.
• The Facility Manager will be directly responsible for supervising a variety of building, administration, engineering, operations, or maintenance staff positions.
• Develops and implements the approved strategic plan for the portfolio.
• Primary responsibility for the day-to-day operation and ensure that all site operations comply with established policies and procedures, the management agreement, and are consistent with the client's overall objectives.
• Prepares annual budget, monthly financial variance reports, operations analysis, and executive summary reports for the client.
• Conducts formal site inspections in compliance with established standard operating policies and procedures.
• Monitors the terms of all lease agreements, and quickly resolves Landlord and client facility related concerns.
• Bears primary responsibility for the creation and maintenance of all site-specific documentation including but not limited to property information book, site operating manual and emergency operations manual.
• Ensures adherence to the approved budget with primary responsibility for variance reporting; forecast cash flow of property.
• Ensures regulatory compliance and effective management of risk and liability for both Avison Young and client.
• Coordinates with client to report facility space planning and occupancy reporting.
• Establishes and maintains open, positive relationships at all times with client, occupants and vendors while ensuring that all services and needs are met and in compliance with leases and management agreements.
• Conducts periodic visits, inspections, and site surveys, as needed to develop, and implements effective programs for the client.
• Keeps current of all developments in the local commercial real estate market.
• Oversees completion of client’s capital improvements consistent with local codes and in compliance with leases, and work letter agreements to ensure timely completion.
• Trains, and supervises (directly and indirectly) a qualified team of building, administrative, maintenance, and engineering staff for the property to promote efficient and cost-effective operation.
• Participates with