Facilities Cost Admin

Location: Taylor, TX

About the Role

Our client is seeking a highly organized and detail-oriented Facilities Cost Administrator to support facility operations by managing purchase orders, processing invoices, tracking costs, and maintaining financial accuracy. This role serves as a key liaison between Facilities, Procurement, Finance, and Vendors to ensure spending is properly tracked, documented, and aligned with budget expectations. If you enjoy working with numbers, financial systems, vendors, and cross-functional teams, this is an excellent opportunity to build your career in facilities operations and financial administration.

Responsibilities

• Review, process, and track purchase orders (POs) to ensure accuracy and compliance with budget guidelines.
• Verify and process vendor invoices while ensuring timely approvals and payments.
• Investigate and resolve discrepancies between purchase orders, invoices, contracts, and receipts.
• Monitor facility-related expenditures and report budget variances to stakeholders.
• Maintain accurate records of financial transactions within ERP and accounting systems.
• Generate reports on spending trends, outstanding invoices, and purchase order status.
• Support month-end and year-end closing activities through reconciliations and financial reporting.
• Collaborate with Facilities, Procurement, Project Managers, Finance teams, and Vendors to resolve billing and cost-related issues.
• Ensure compliance with company policies, internal controls, and accounting standards.
• Assist with audits and provide supporting documentation as required.

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent professional experience.
• 1-3 years of experience in cost analysis, accounts payable, procurement, financial administration, or a related function.
• Advanced proficiency with Microsoft Excel.
• Experience utilizing SAP, Oracle, or similar ERP/financial systems.
• Strong analytical, organizational, and problem-solving abilities.
• Exceptional attention to detail and ability to manage multiple priorities.

Preferred Qualifications

• Knowledge of purchase order and invoice processing workflows.
• Understanding of cost control practices, budgeting, and financial reporting.
• Strong communication skills for vendor and stakeholder interactions.
• Ability to work effectively within cross-functional teams.
• Experience supporting facilities, construction, maintenance, or operational environments is a plus.

Benefits

• Competitive pay: $30-$33/hour
• Stable 1st Shift schedule (Monday-Friday)
• Opportunity to work with a leading facilities organization supporting large-scale operations
• Collaborative team environment with growth potential
• Exposure to finance, procurement, facilities management, and operational reporting