Facilities & Admin Coordinator

Summary

The Facilities & Administrative Coordinator will support the day-to-day operations of facilities in the Farmingdale, NY office/lab, ensuring processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity in a collaborative team environment.

Responsibilities

• Recognize, exemplify and adhere to ICON’s values, which center around our commitment to People, Clients and Performance
• Uses discretion with support of Manager to identify and resolve day to day issues to maintain office operations
• Supports essential central services, such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
• Afford assistance with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking
• Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies
• Health & Safety (H&S) Management: Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for call-out system for emergencies or alarm-related calls. Implementation and compliance with fire safety procedures
• Coordination and delivery of Facilities and Administration Induction for new employees
• Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required
• Keep management informed of any issues within the organization that require attention
• Afford assistance with additional facilities related projects as assigned

Requirements

• A minimum of 1 year experience in a Facilities and Administration related role or equivalent experience
• Familiarity/proficiency with hand tools, basic knowledge of plumbing /electric
• Proficient with Microsoft Office Suite
• Strong oral and written communication skills, with fluency in English required
• Strong interpersonal skills and ability to interact at all levels and across cultures
• Awareness of workplace Health & Safety regulations
• High School diploma or international equivalent required; Associate or Bachelor Degree preferred

Benefits

Of Working In ICON
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent. We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours. We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead. But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the Role?

If you are a current ICON Employee, please click here to apply.