Facilities Admin Assistant

Key Responsibilities

• Support oversight of building systems, including HVAC, electrical, plumbing, and general maintenance
• Coordinate routine inspections, preventive maintenance, and repair activities
• Aid in managing company-owned vehicles and related upkeep
• Serve as the primary point of contact for employees regarding facility requests and concerns
• Cook with vendors, contractors, custodial teams, and security personnel to ensure timely service completion
• Aid in managing vendor contracts and service agreements
• Support facility security protocols, including access control and key distribution
• Aid in emergency preparedness planning, including evacuation procedures
• Help ensure compliance with building codes, safety regulations, and company policies
• Maintain facility documentation, reports, and maintenance logs
• Process invoices, purchase orders, and facility-related correspondence
• Monitor and maintain inventory of office and facility supplies, coordinating purchasing as needed

Qualifications

• Previous experience in facilities, property administration, or administrative support preferred
• Basic knowledge of building systems, maintenance practices, and safety regulations
• Strong organizational skills and attention to detail
• Excellent communication skills with the ability to work effectively with staff and vendors
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• High school diploma or equivalent required

Additional Information

• Exposure to facilities operations and property management functions
• Opportunity to work cross-functionally with internal teams and vendors
• Stable role with a mix of administrative and operational responsibilities