Facilities Administrative Assistant

Position Summary

The Facilities Administrative Assistant is responsible for daily clerical & administrative duties such as filing, data entry, invoice downloads/research, processing and distributing department documents, faxes and mail. The responsibilities of the position include, but are not limited to:

• Updating various spreadsheets, graphs and charts
• Reviewing and processing incoming communications and filing/distribute as necessary
• Auditing and reconciling invoices for payment statuses and communicate with vendors
• Processing and filing inspections and documents received internally
• Downloading, saving electronically and logging utility invoices
• Processing US Mail, scanning, distributing via email
• Assisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets
• Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags

Requirements

• HS diploma or equivalent
• Proficient knowledge of Microsoft Office, specifically MS Excel and MS Outlook and working with/editing/creating PDF documents
• Strong attention to detail and organization
• Ability to multi-task and work independently
• Excellent communication skills, both written and verbal

Qualifications

• Equal Opportunity Employer