Facilities Coordinator - remote in Las Vegas

About The Role

Join CBRE as a Facilities Coordinator and be at the heart of keeping workplaces running smoothly and efficiently - all from the comfort of your home! This is a remote role; however, candidates must reside in or near Las Vegas, NV, as an occasional onsite meeting with the team may be required to effectively support our client and team operations.

What You’ll Do

• Regularly monitor the status of open work orders to ensure their timely completion and closure.
• Dispatch work orders to vendors.
• Generate purchase orders within designated software programs.
• Affirmatively process incoming vendor invoices, ensuring accuracy and completeness.
• Collaborate with service providers to ensure they implement and recognize all procedures, policies, and reporting formats.
• Promptly acknowledge and address all site-related inquiries, ensuring timely and accurate responses to questions and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to routine inquiries or complaints at the client sites.
• Utilize established procedures to resolve straightforward issues, with limited discretion required.
• Contribute through clearly defined duties, following detailed methods and tasks.
• Deliver assigned work by adhering to established procedures and processes under supervision and guidance.

What You’ll Need

• A High School Diploma or GED with 2 years of job-related experience.
• Some exposure to finance-related tasks required.
• Experience with purchase order creation and invoice process preferred, utilizing my/Buy and COUPA.
• Must be self-sufficient and can work independently.
• Candidate should also be resourceful and proactive in seeking clarification when needed.
• Strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Intermediate proficiency in Microsoft Excel is required.
• Working knowledge of Microsoft Office Suite applications, including Word, Outlook, and PowerPoint is also required.
• Experience using a CMMS to assign work orders preferred.
• Strong organizational skills with an inquisitive mindset.
• Demonstrated customer service abilities are required.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Must reside in or near Las Vegas, NV.

Why CBRE?

• Competitive Benefits: Medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: Training programs, certifications, and mentorship opportunities.
• Career Advancement: Opportunities for career progression and advancement within the company.
• Equal Employment Opportunity: A commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).