Facilities Coordinator

About the role

Reporting to the Facilities Manager and based out of the Akin Lake City office, this role assists and supports the Facilities teams and corporate functions at our non‑profit agency. It helps with tracking, scheduling and maintaining vendor activities related to facilities, equipment, supplies and other building operations and support. The position ensures the proper functioning of our facilities and building assets while coordinating with other departments to optimize the company's overall use of resources. The incumbent has access to protected healthcare information (PHI) or confidential identifiable information (CII), both paper and electronic, as necessary to perform related duties.

Responsibilities

• Complete facilities tasks and operational improvements at offices in Lake City.
• Prioritize the health and safety of staff and tenants by maintaining facilities according to all safety and environmental standards.
• Conduct regular facilities inspections and address deficiencies in a timely manner.
• Monitor, coordinate, and document building and equipment maintenance schedules.
• Organize and document building facilities standards for statewide distribution to staff and tenants.
• Perform general repairs not requiring a specialized technician.
• Establish and maintain relationships with third‑party vendors to coordinate and schedule repair of complex systems and ensure satisfactory completion of projects.
• Respond to, resolve, and assign work orders, email and maintenance requests, and emergencies in a timely manner to ensure minimal disruptions to service.
• Engage collaboratively with tenants and team members to develop long‑term plans for building repairs and disruptions.
• Assist in organizing and setting up offices, rooms, and spaces for program and event needs on site.
• Monitor security and fire alarms; respond to system issues and determine solutions, including after‑hours alarms and notifications.
• Assist in tracking and reporting of budget and expenses.

Knowledge, Skills, and Abilities

• Strong interpersonal and communication skills—both written and verbal.
• Knowledge of facilities and industry‑standard operations practices.
• Ability to multitask, prioritize tasks, and manage time effectively in a fast‑paced setting.
• Basic plumbing skills to address leaks, clogs, and other drainage issues.
• Groundskeeping knowledge for maintaining outdoor areas such as lawns and landscaped space.
• Excellent attention to detail and high level of accuracy in completing tasks and identifying potential hazards.
• Self‑motivated, organized, and able to work independently as well as collaboratively within a team.
• Familiarity with or interest in the principles of accessibility, inclusion, and belonging; experience working successfully with colleagues, clients, or communities from diverse backgrounds.
• Demonstrated openness to learning and contributing to an inclusive workplace environment.

Minimum Qualifications

• High School Diploma or equivalent.
• Minimum 3 years’ experience in facilities operations and maintenance.
• Successful completion of a driver’s check if the position requires regular driving (at least three times per week) or driving clients, with no more than two driving incidents within the last three years.

Preferred Qualifications

• FMP