Facilities Coordinator & Reception

About the role

Automation Anywhere is the leader in Agentic Process Automation (APA), transforming how work gets done with AI-powered automation. Its APA system, built on the industry’s first Process Reasoning Engine (PRE) and specialized AI agents, combines process discovery, RPA, end-to-end orchestration, document processing, and analytics—all delivered with enterprise-grade security and governance. Guided by its vision to fuel the future of work, Automation Anywhere helps organizations worldwide boost productivity, accelerate growth, and unleash human potential.

Responsibilities

• Support managing vendors and oversee utilities, facilities services, security, and HVAC systems
• Administer and maintain facilities systems, including access control, security, CCTV, safety, helpdesk, and mass notifications
• Oversee building and infrastructure maintenance, equipment upkeep, and annual preventative maintenance programs
• Support company programs, trainings, and audits, including EAP, safety, security, ISO, SOC2, BCP, OSHA, and ESG
• Covering and providing support for both internal and external company events
• Handling project management tasks, creating and managing spreadsheets, project trackers, and regular reports
• Maintaining the lobby and reception area
• Greeting welcome, and direct visitors appropriately, and notify company personnel of visitor arrivals
• Maintaining corporate directories and telecommunications systems
• Following and enforcing company security procedures, and manage building access and CCTV systems
• Maintaining and managing inventory for kitchen, office, and other supplies
• Restocking kitchen and office supply cabinets daily
• Performing light cleaning around the facility as needed
• Handling mail processing, shipping, and receiving
• Assisting other departments on an ad hoc basis

Requirements

High School Diploma required. 2-year Degree preferred
3+ years of work experience in facilities, security and reception
Computer and MS Office skills
Telephone usage in a business environment
Inventory and supply management
Vendor Management
Systems Administration experience
Knowledge and use of hand tools
Ability to lift 25+ pounds and climb a ladder

Qualifications

Organized and great time management skills
Maintain professionalism in a busy environment with multiple priorities
Customer Focus and Service oriented
Good communication skills and a great attitude

Skills

N/A

Benefits

N/A

Pay

The hourly rate for this position is $20.00 - $24.00. The hourly rate offered is determined through a review of education, industry experience, training, knowledge, skills, and abilities of the applicant in alignment with market data and other factors.

Schedule

This role is required to be onsite daily at our San Jose, CA corporate office between 8am – 5pm. You will be required to work weekends occasionally.