Facilities Coordinator Level 1 - (Provisional) - Facilities Management
for section headings (About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)
- Use - for lists,
for prose
- Do NOT repeat job title as heading (page already shows it)
- Do NOT put Job ID / requisition numbers as headings — fold minor metadata into short
or drop
- Preserve ALL substantive information; do NOT invent or summarize away detail
- Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions
- Include section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD")
- Never create Pay/Schedule/Benefits sections unless posting actually states them
- Prefer few substantive sections over many thin ones
- Output ONLY HTML fragment — no /, no markdown code fences
Now, let's map the content to sections.
The posting has:
- General Duties (with two assignment levels) - this is essentially the core responsibilities
- Campus Specific Information (about CUNY School of Medicine) - this is "About the role" or "About the organization"
- Responsibilities (campus specific duties) - more detailed responsibilities
- Minimum Qualifications (for Level 1 and Level 2) - this is Requirements/Qualifications
- Knowledge Skills And Abilities (brief mention) - could be Skills
- Compensation - specific numbers given
- Benefits - described
- How To Apply - should be removed (application instructions)
- Job ID, Contract Title, FLSA, etc. - metadata, fold into a short
or drop
I need to decide on section headings. The rules suggest headings like: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
I'll create:
1. About the role (for Campus Specific Information)
2. Responsibilities (combining General Duties and campus specific responsibilities)
3. Qualifications (for Minimum Qualifications)
4. Skills (for Knowledge Skills And Abilities)
5. Pay (for Compensation)
6. Benefits (for Benefits)
Note: The posting has "General Duties" and then "Responsibilities" (campus specific). I should combine them under Responsibilities, but note the assignment levels.
Also, there is duplicated content in General Duties (some lines repeated). I should preserve all substantive info but remove duplicates? The rule says "Remove duplicated lines". So I need to deduplicate.
Let me parse the General Duties section. It has Assignment Level I and II. Some bullet points are repeated (e.g., "Coordinates details of relocation of personnel, equipment, and materials." appears twice). Also "Assists procurement personnel..." appears twice. "Provides input to, and accepts input from, specialists..." appears twice. I'll keep unique points.
Also, the campus specific responsibilities are additional.
I'll structure Responsibilities with sub-sections for Assignment Level I and II, and Campus Specific Duties.
But the rule says use
for section headings. I can use for main sections, and maybe for sub-sections? The rule only mentions for section headings. It doesn't forbid . But to keep it simple, I'll use for main sections and maybe use or for sub-headings. However, the rule says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)". It doesn't say I cannot use other heading levels. But to be safe, I'll use for the main sections only, and for sub-sections I'll use or just bold text. Since the output is HTML fragment, using is fine.
But the instruction: "use for section headings" implies that the top-level sections should be h3. Sub-sections can be h4.
I'll do:
About the role
...campus specific info...
Responsibilities
Assignment Level I
...
Assignment Level II
...
Campus Specific Duties
...
Qualifications
Assignment Level I
...
Assignment Level II
...
English Language Proficiency: ...
Note: A Motor Vehicle Driver License...
Skills
Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.
Pay
New Hire: $65,573* Incumbent Rate: $74,100 Reflects a 13% salary suppression for the first 2 years of service.
Benefits
CUNY offers a comprehensive benefits package...
Now, metadata: Contract Title, FLSA, Campus Specific Information (already used), Job ID. I'll fold into a short at the top or bottom. Maybe at the top after About the role? Or in a separate metadata paragraph. The rule says "fold minor metadata into a short
or drop it." I'll include a paragraph with Contract Title, FLSA, and Job ID.
Also, the posting says "CONTRACT TITLE Facilities Coordinator FLSA Non-exempt". That's metadata.
I'll add a
at the beginning: "Contract Title: Facilities Coordinator; FLSA: Non-exempt; Job ID: 33012."
But the rule says "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So I'll include it in a paragraph.
Now, remove application instructions (How To Apply). Also remove the note about provisional position? That's part of How To Apply. The last line: "NOTE: The Facilities Coordinator vacancy is a provisional position, continued employment is contin" (cut off). That's application related, so remove.
Also remove any EEO/legal boilerplate. There's none explicit.
Now, deduplicate General Duties.
Let me list unique duties for Assignment Level I:
- Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
- Assures that all plans produced are accurate based on management guidelines and other information provided.
- Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
- Coordinates details of relocation of personnel, equipment, and materials. (appears twice, keep once)
- Meets with College personnel to survey, assess and identify specific program needs.
- Oversees installation of furniture, finishes, and equipment.
- Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
- Prepares reports and makes recommendations regarding space requirements.
- Evaluates space requirements, considering the environmental and program needs of the location being served.
- Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
- Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists. (appears twice)
- Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
- Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
- Creates work orders to define requirements for related improvements such as painting and carpentry work.
- Assists procurement personnel in completing the purchasing/contracting process. (appears twice)
- May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
- Prepares and presents progress reports.
- Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
- Serves as the client contact for relocation requests.
- Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.
Assignment Level II (additional):
- Prepares management reports summarizing conditions, needs, and plans.
- Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
- Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
- Interprets CUNY-wide and external standards; communicates standards to the College or unit.
- Develops local standards for space utilization, signage, furniture, and fixtures. (appears twice)
- Researches and provides input to management on best practices and trends in space management.
- Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
- Creates College-wide space management plans, considering future needs as well as growth and economic factors. (similar to earlier, but keep)
Campus Specific Duties (from Responsibilities section):
- Consult with the Director of Facilities about the coordination of space allocation and relocation of employees and/or departments, and assist with quality control walkthroughs of the building to ensure proper function, cleanliness, and operational readiness on a regular basis.
- Draft, maintain, and distribute, via email or hard copy documents, various forms of communication regarding facilities planning and operations matters – to employees or various internal or external business partners.
- Assist with loading and unloading of supplies; distribute and pick up mail and other supplies located in the CCNY mailroom and transport to Harris Hall.
- Maintain departmental record keeping for space allocation, workorders, key distribution, and other administrative records management for the department; Creates work orders to define requirements for related improvements such as painting and carpentry work and track the outcome of the order.
- Conduct inventory control measures for furniture, equipment, and other college resources to ensure that old and/or un-needed items are discarded and/or removed safely and in a timely manner.
- Review office and/or floor plan layouts and seating charts using appropriate technology such as Archibus, AutoCAD, or other software along with schematic standards and forward updates or recommendations to the Facilities Director as necessary.
- Conduct research on equipment, supplies, and furniture to get pricing comparisons, style, and function of purchase requests and utilize CUNY-Buy to assist with processing purchase orders and invoices.
- Liaison between the CUNY School of Medicine and City College Facilities department in order to follow up on any facilities related projects.
- Organize room set-ups for events and perform special projects as necessary.
- Able to provide exceptional customer service in every interaction, representing the college in a positive manner.
- Perform other duties as assigned by the Director of Facilities or designee.
Now, Qualifications:
Assignment Level 1:
- A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems;
-
for prose - Do NOT repeat job title as heading (page already shows it) - Do NOT put Job ID / requisition numbers as headings — fold minor metadata into short
or drop - Preserve ALL substantive information; do NOT invent or summarize away detail - Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions - Include section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") - Never create Pay/Schedule/Benefits sections unless posting actually states them - Prefer few substantive sections over many thin ones - Output ONLY HTML fragment — no /, no markdown code fences Now, let's map the content to sections. The posting has: - General Duties (with two assignment levels) - this is essentially the core responsibilities - Campus Specific Information (about CUNY School of Medicine) - this is "About the role" or "About the organization" - Responsibilities (campus specific duties) - more detailed responsibilities - Minimum Qualifications (for Level 1 and Level 2) - this is Requirements/Qualifications - Knowledge Skills And Abilities (brief mention) - could be Skills - Compensation - specific numbers given - Benefits - described - How To Apply - should be removed (application instructions) - Job ID, Contract Title, FLSA, etc. - metadata, fold into a short
or drop I need to decide on section headings. The rules suggest headings like: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. I'll create: 1. About the role (for Campus Specific Information) 2. Responsibilities (combining General Duties and campus specific responsibilities) 3. Qualifications (for Minimum Qualifications) 4. Skills (for Knowledge Skills And Abilities) 5. Pay (for Compensation) 6. Benefits (for Benefits) Note: The posting has "General Duties" and then "Responsibilities" (campus specific). I should combine them under Responsibilities, but note the assignment levels. Also, there is duplicated content in General Duties (some lines repeated). I should preserve all substantive info but remove duplicates? The rule says "Remove duplicated lines". So I need to deduplicate. Let me parse the General Duties section. It has Assignment Level I and II. Some bullet points are repeated (e.g., "Coordinates details of relocation of personnel, equipment, and materials." appears twice). Also "Assists procurement personnel..." appears twice. "Provides input to, and accepts input from, specialists..." appears twice. I'll keep unique points. Also, the campus specific responsibilities are additional. I'll structure Responsibilities with sub-sections for Assignment Level I and II, and Campus Specific Duties. But the rule says use
for section headings. I can use for main sections, and maybe for sub-sections? The rule only mentions for section headings. It doesn't forbid . But to keep it simple, I'll use for main sections and maybe use or for sub-headings. However, the rule says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)". It doesn't say I cannot use other heading levels. But to be safe, I'll use for the main sections only, and for sub-sections I'll use or just bold text. Since the output is HTML fragment, using is fine.
But the instruction: "use for section headings" implies that the top-level sections should be h3. Sub-sections can be h4.
I'll do:
About the role
...campus specific info...
Responsibilities
Assignment Level I
...
Assignment Level II
...
Campus Specific Duties
...
Qualifications
Assignment Level I
...
Assignment Level II
...
English Language Proficiency: ...
Note: A Motor Vehicle Driver License...
Skills
Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.
Pay
New Hire: $65,573* Incumbent Rate: $74,100 Reflects a 13% salary suppression for the first 2 years of service.
Benefits
CUNY offers a comprehensive benefits package...
Now, metadata: Contract Title, FLSA, Campus Specific Information (already used), Job ID. I'll fold into a short at the top or bottom. Maybe at the top after About the role? Or in a separate metadata paragraph. The rule says "fold minor metadata into a short
or drop it." I'll include a paragraph with Contract Title, FLSA, and Job ID.
Also, the posting says "CONTRACT TITLE Facilities Coordinator FLSA Non-exempt". That's metadata.
I'll add a
at the beginning: "Contract Title: Facilities Coordinator; FLSA: Non-exempt; Job ID: 33012."
But the rule says "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So I'll include it in a paragraph.
Now, remove application instructions (How To Apply). Also remove the note about provisional position? That's part of How To Apply. The last line: "NOTE: The Facilities Coordinator vacancy is a provisional position, continued employment is contin" (cut off). That's application related, so remove.
Also remove any EEO/legal boilerplate. There's none explicit.
Now, deduplicate General Duties.
Let me list unique duties for Assignment Level I:
- Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
- Assures that all plans produced are accurate based on management guidelines and other information provided.
- Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
- Coordinates details of relocation of personnel, equipment, and materials. (appears twice, keep once)
- Meets with College personnel to survey, assess and identify specific program needs.
- Oversees installation of furniture, finishes, and equipment.
- Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
- Prepares reports and makes recommendations regarding space requirements.
- Evaluates space requirements, considering the environmental and program needs of the location being served.
- Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
- Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists. (appears twice)
- Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
- Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
- Creates work orders to define requirements for related improvements such as painting and carpentry work.
- Assists procurement personnel in completing the purchasing/contracting process. (appears twice)
- May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
- Prepares and presents progress reports.
- Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
- Serves as the client contact for relocation requests.
- Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.
Assignment Level II (additional):
- Prepares management reports summarizing conditions, needs, and plans.
- Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
- Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
- Interprets CUNY-wide and external standards; communicates standards to the College or unit.
- Develops local standards for space utilization, signage, furniture, and fixtures. (appears twice)
- Researches and provides input to management on best practices and trends in space management.
- Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
- Creates College-wide space management plans, considering future needs as well as growth and economic factors. (similar to earlier, but keep)
Campus Specific Duties (from Responsibilities section):
- Consult with the Director of Facilities about the coordination of space allocation and relocation of employees and/or departments, and assist with quality control walkthroughs of the building to ensure proper function, cleanliness, and operational readiness on a regular basis.
- Draft, maintain, and distribute, via email or hard copy documents, various forms of communication regarding facilities planning and operations matters – to employees or various internal or external business partners.
- Assist with loading and unloading of supplies; distribute and pick up mail and other supplies located in the CCNY mailroom and transport to Harris Hall.
- Maintain departmental record keeping for space allocation, workorders, key distribution, and other administrative records management for the department; Creates work orders to define requirements for related improvements such as painting and carpentry work and track the outcome of the order.
- Conduct inventory control measures for furniture, equipment, and other college resources to ensure that old and/or un-needed items are discarded and/or removed safely and in a timely manner.
- Review office and/or floor plan layouts and seating charts using appropriate technology such as Archibus, AutoCAD, or other software along with schematic standards and forward updates or recommendations to the Facilities Director as necessary.
- Conduct research on equipment, supplies, and furniture to get pricing comparisons, style, and function of purchase requests and utilize CUNY-Buy to assist with processing purchase orders and invoices.
- Liaison between the CUNY School of Medicine and City College Facilities department in order to follow up on any facilities related projects.
- Organize room set-ups for events and perform special projects as necessary.
- Able to provide exceptional customer service in every interaction, representing the college in a positive manner.
- Perform other duties as assigned by the Director of Facilities or designee.
Now, Qualifications:
Assignment Level 1:
- A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems;
-
for sub-sections? The rule only mentions for section headings. It doesn't forbid . But to keep it simple, I'll use for main sections and maybe use or for sub-headings. However, the rule says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)". It doesn't say I cannot use other heading levels. But to be safe, I'll use for the main sections only, and for sub-sections I'll use or just bold text. Since the output is HTML fragment, using is fine.
But the instruction: "use for section headings" implies that the top-level sections should be h3. Sub-sections can be h4.
I'll do:
About the role
...campus specific info...
Responsibilities
Assignment Level I
...
Assignment Level II
...
Campus Specific Duties
...
Qualifications
Assignment Level I
...
Assignment Level II
...
English Language Proficiency: ...
Note: A Motor Vehicle Driver License...
Skills
Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.
Pay
New Hire: $65,573* Incumbent Rate: $74,100 Reflects a 13% salary suppression for the first 2 years of service.
Benefits
CUNY offers a comprehensive benefits package...
Now, metadata: Contract Title, FLSA, Campus Specific Information (already used), Job ID. I'll fold into a short at the top or bottom. Maybe at the top after About the role? Or in a separate metadata paragraph. The rule says "fold minor metadata into a short
or drop it." I'll include a paragraph with Contract Title, FLSA, and Job ID.
Also, the posting says "CONTRACT TITLE Facilities Coordinator FLSA Non-exempt". That's metadata.
I'll add a
at the beginning: "Contract Title: Facilities Coordinator; FLSA: Non-exempt; Job ID: 33012."
But the rule says "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So I'll include it in a paragraph.
Now, remove application instructions (How To Apply). Also remove the note about provisional position? That's part of How To Apply. The last line: "NOTE: The Facilities Coordinator vacancy is a provisional position, continued employment is contin" (cut off). That's application related, so remove.
Also remove any EEO/legal boilerplate. There's none explicit.
Now, deduplicate General Duties.
Let me list unique duties for Assignment Level I:
- Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
- Assures that all plans produced are accurate based on management guidelines and other information provided.
- Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
- Coordinates details of relocation of personnel, equipment, and materials. (appears twice, keep once)
- Meets with College personnel to survey, assess and identify specific program needs.
- Oversees installation of furniture, finishes, and equipment.
- Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
- Prepares reports and makes recommendations regarding space requirements.
- Evaluates space requirements, considering the environmental and program needs of the location being served.
- Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
- Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists. (appears twice)
- Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
- Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
- Creates work orders to define requirements for related improvements such as painting and carpentry work.
- Assists procurement personnel in completing the purchasing/contracting process. (appears twice)
- May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
- Prepares and presents progress reports.
- Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
- Serves as the client contact for relocation requests.
- Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.
Assignment Level II (additional):
- Prepares management reports summarizing conditions, needs, and plans.
- Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
- Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
- Interprets CUNY-wide and external standards; communicates standards to the College or unit.
- Develops local standards for space utilization, signage, furniture, and fixtures. (appears twice)
- Researches and provides input to management on best practices and trends in space management.
- Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
- Creates College-wide space management plans, considering future needs as well as growth and economic factors. (similar to earlier, but keep)
Campus Specific Duties (from Responsibilities section):
- Consult with the Director of Facilities about the coordination of space allocation and relocation of employees and/or departments, and assist with quality control walkthroughs of the building to ensure proper function, cleanliness, and operational readiness on a regular basis.
- Draft, maintain, and distribute, via email or hard copy documents, various forms of communication regarding facilities planning and operations matters – to employees or various internal or external business partners.
- Assist with loading and unloading of supplies; distribute and pick up mail and other supplies located in the CCNY mailroom and transport to Harris Hall.
- Maintain departmental record keeping for space allocation, workorders, key distribution, and other administrative records management for the department; Creates work orders to define requirements for related improvements such as painting and carpentry work and track the outcome of the order.
- Conduct inventory control measures for furniture, equipment, and other college resources to ensure that old and/or un-needed items are discarded and/or removed safely and in a timely manner.
- Review office and/or floor plan layouts and seating charts using appropriate technology such as Archibus, AutoCAD, or other software along with schematic standards and forward updates or recommendations to the Facilities Director as necessary.
- Conduct research on equipment, supplies, and furniture to get pricing comparisons, style, and function of purchase requests and utilize CUNY-Buy to assist with processing purchase orders and invoices.
- Liaison between the CUNY School of Medicine and City College Facilities department in order to follow up on any facilities related projects.
- Organize room set-ups for events and perform special projects as necessary.
- Able to provide exceptional customer service in every interaction, representing the college in a positive manner.
- Perform other duties as assigned by the Director of Facilities or designee.
Now, Qualifications:
Assignment Level 1:
- A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems;
-
. But to keep it simple, I'll use for main sections and maybe use or for sub-headings. However, the rule says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)". It doesn't say I cannot use other heading levels. But to be safe, I'll use for the main sections only, and for sub-sections I'll use or just bold text. Since the output is HTML fragment, using is fine.
But the instruction: "use for section headings" implies that the top-level sections should be h3. Sub-sections can be h4.
I'll do:
About the role
...campus specific info...
Responsibilities
Assignment Level I
...
Assignment Level II
...
Campus Specific Duties
...
Qualifications
Assignment Level I
...
Assignment Level II
...
English Language Proficiency: ...
Note: A Motor Vehicle Driver License...
Skills
Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.
Pay
New Hire: $65,573* Incumbent Rate: $74,100 Reflects a 13% salary suppression for the first 2 years of service.
Benefits
CUNY offers a comprehensive benefits package...
Now, metadata: Contract Title, FLSA, Campus Specific Information (already used), Job ID. I'll fold into a short at the top or bottom. Maybe at the top after About the role? Or in a separate metadata paragraph. The rule says "fold minor metadata into a short
or drop it." I'll include a paragraph with Contract Title, FLSA, and Job ID.
Also, the posting says "CONTRACT TITLE Facilities Coordinator FLSA Non-exempt". That's metadata.
I'll add a
at the beginning: "Contract Title: Facilities Coordinator; FLSA: Non-exempt; Job ID: 33012."
But the rule says "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So I'll include it in a paragraph.
Now, remove application instructions (How To Apply). Also remove the note about provisional position? That's part of How To Apply. The last line: "NOTE: The Facilities Coordinator vacancy is a provisional position, continued employment is contin" (cut off). That's application related, so remove.
Also remove any EEO/legal boilerplate. There's none explicit.
Now, deduplicate General Duties.
Let me list unique duties for Assignment Level I:
- Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
- Assures that all plans produced are accurate based on management guidelines and other information provided.
- Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
- Coordinates details of relocation of personnel, equipment, and materials. (appears twice, keep once)
- Meets with College personnel to survey, assess and identify specific program needs.
- Oversees installation of furniture, finishes, and equipment.
- Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
- Prepares reports and makes recommendations regarding space requirements.
- Evaluates space requirements, considering the environmental and program needs of the location being served.
- Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
- Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists. (appears twice)
- Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
- Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
- Creates work orders to define requirements for related improvements such as painting and carpentry work.
- Assists procurement personnel in completing the purchasing/contracting process. (appears twice)
- May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
- Prepares and presents progress reports.
- Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
- Serves as the client contact for relocation requests.
- Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.
Assignment Level II (additional):
- Prepares management reports summarizing conditions, needs, and plans.
- Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
- Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
- Interprets CUNY-wide and external standards; communicates standards to the College or unit.
- Develops local standards for space utilization, signage, furniture, and fixtures. (appears twice)
- Researches and provides input to management on best practices and trends in space management.
- Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
- Creates College-wide space management plans, considering future needs as well as growth and economic factors. (similar to earlier, but keep)
Campus Specific Duties (from Responsibilities section):
- Consult with the Director of Facilities about the coordination of space allocation and relocation of employees and/or departments, and assist with quality control walkthroughs of the building to ensure proper function, cleanliness, and operational readiness on a regular basis.
- Draft, maintain, and distribute, via email or hard copy documents, various forms of communication regarding facilities planning and operations matters – to employees or various internal or external business partners.
- Assist with loading and unloading of supplies; distribute and pick up mail and other supplies located in the CCNY mailroom and transport to Harris Hall.
- Maintain departmental record keeping for space allocation, workorders, key distribution, and other administrative records management for the department; Creates work orders to define requirements for related improvements such as painting and carpentry work and track the outcome of the order.
- Conduct inventory control measures for furniture, equipment, and other college resources to ensure that old and/or un-needed items are discarded and/or removed safely and in a timely manner.
- Review office and/or floor plan layouts and seating charts using appropriate technology such as Archibus, AutoCAD, or other software along with schematic standards and forward updates or recommendations to the Facilities Director as necessary.
- Conduct research on equipment, supplies, and furniture to get pricing comparisons, style, and function of purchase requests and utilize CUNY-Buy to assist with processing purchase orders and invoices.
- Liaison between the CUNY School of Medicine and City College Facilities department in order to follow up on any facilities related projects.
- Organize room set-ups for events and perform special projects as necessary.
- Able to provide exceptional customer service in every interaction, representing the college in a positive manner.
- Perform other duties as assigned by the Director of Facilities or designee.
Now, Qualifications:
Assignment Level 1:
- A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems;
-
for sub-headings. However, the rule says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)". It doesn't say I cannot use other heading levels. But to be safe, I'll use for the main sections only, and for sub-sections I'll use or just bold text. Since the output is HTML fragment, using is fine.
But the instruction: "use for section headings" implies that the top-level sections should be h3. Sub-sections can be h4.
I'll do:
About the role
or just bold text. Since the output is HTML fragment, using is fine.
But the instruction: "use for section headings" implies that the top-level sections should be h3. Sub-sections can be h4.
I'll do:
About the role
for section headings" implies that the top-level sections should be h3. Sub-sections can be h4.
I'll do:
About the role
...campus specific info...
Responsibilities
Assignment Level I
- ...
Assignment Level II
- ...
Campus Specific Duties
- ...
Qualifications
Assignment Level I
- ...
Assignment Level II
- ...
English Language Proficiency: ...
Note: A Motor Vehicle Driver License...
Skills
Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.
Pay
New Hire: $65,573* Incumbent Rate: $74,100 Reflects a 13% salary suppression for the first 2 years of service.
Benefits
CUNY offers a comprehensive benefits package...
Now, metadata: Contract Title, FLSA, Campus Specific Information (already used), Job ID. I'll fold into a shortat the top or bottom. Maybe at the top after About the role? Or in a separate metadata paragraph. The rule says "fold minor metadata into a short
or drop it." I'll include a paragraph with Contract Title, FLSA, and Job ID. Also, the posting says "CONTRACT TITLE Facilities Coordinator FLSA Non-exempt". That's metadata. I'll add a
at the beginning: "Contract Title: Facilities Coordinator; FLSA: Non-exempt; Job ID: 33012." But the rule says "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So I'll include it in a paragraph. Now, remove application instructions (How To Apply). Also remove the note about provisional position? That's part of How To Apply. The last line: "NOTE: The Facilities Coordinator vacancy is a provisional position, continued employment is contin" (cut off). That's application related, so remove. Also remove any EEO/legal boilerplate. There's none explicit. Now, deduplicate General Duties. Let me list unique duties for Assignment Level I: - Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities. - Assures that all plans produced are accurate based on management guidelines and other information provided. - Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel. - Coordinates details of relocation of personnel, equipment, and materials. (appears twice, keep once) - Meets with College personnel to survey, assess and identify specific program needs. - Oversees installation of furniture, finishes, and equipment. - Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization. - Prepares reports and makes recommendations regarding space requirements. - Evaluates space requirements, considering the environmental and program needs of the location being served. - Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards. - Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists. (appears twice) - Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment. - Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment. - Creates work orders to define requirements for related improvements such as painting and carpentry work. - Assists procurement personnel in completing the purchasing/contracting process. (appears twice) - May provide input to, and assist, the Project Manager or General Contractor in projects involving construction. - Prepares and presents progress reports. - Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces. - Serves as the client contact for relocation requests. - Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties. Assignment Level II (additional): - Prepares management reports summarizing conditions, needs, and plans. - Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements. - Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors. - Interprets CUNY-wide and external standards; communicates standards to the College or unit. - Develops local standards for space utilization, signage, furniture, and fixtures. (appears twice) - Researches and provides input to management on best practices and trends in space management. - Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities. - Creates College-wide space management plans, considering future needs as well as growth and economic factors. (similar to earlier, but keep) Campus Specific Duties (from Responsibilities section): - Consult with the Director of Facilities about the coordination of space allocation and relocation of employees and/or departments, and assist with quality control walkthroughs of the building to ensure proper function, cleanliness, and operational readiness on a regular basis. - Draft, maintain, and distribute, via email or hard copy documents, various forms of communication regarding facilities planning and operations matters – to employees or various internal or external business partners. - Assist with loading and unloading of supplies; distribute and pick up mail and other supplies located in the CCNY mailroom and transport to Harris Hall. - Maintain departmental record keeping for space allocation, workorders, key distribution, and other administrative records management for the department; Creates work orders to define requirements for related improvements such as painting and carpentry work and track the outcome of the order. - Conduct inventory control measures for furniture, equipment, and other college resources to ensure that old and/or un-needed items are discarded and/or removed safely and in a timely manner. - Review office and/or floor plan layouts and seating charts using appropriate technology such as Archibus, AutoCAD, or other software along with schematic standards and forward updates or recommendations to the Facilities Director as necessary. - Conduct research on equipment, supplies, and furniture to get pricing comparisons, style, and function of purchase requests and utilize CUNY-Buy to assist with processing purchase orders and invoices. - Liaison between the CUNY School of Medicine and City College Facilities department in order to follow up on any facilities related projects. - Organize room set-ups for events and perform special projects as necessary. - Able to provide exceptional customer service in every interaction, representing the college in a positive manner. - Perform other duties as assigned by the Director of Facilities or designee. Now, Qualifications: Assignment Level 1: - A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; -