Facilities Coordinator 1 (0-2 years)
About the role
We are looking for a Facilities Assistant to provide on-site operational and administrative support for a Contract assignment in New York, New York. This role will help keep day-to-day facilities activities running smoothly by coordinating vendors, managing documentation, and supporting workplace services. The ideal candidate brings prior facilities experience, strong organizational skills, and confidence handling high-volume administrative tasks in a fast-paced office environment.
Responsibilities
- Provide broad administrative support for facilities operations, ensuring requests, records, and daily tasks are handled accurately and efficiently.
- Process invoices and assist with payment-related activities while maintaining organized documentation and timely follow-up.
- Serve as a point of contact for external agencies and internal partners to support smooth communication across facilities matters.
- Aid in mail services and work closely with the mailroom team to help maintain dependable distribution and delivery processes.
- Cook up visits from service providers and other vendors, including scheduling, access support, and on-site logistics.
- Work with building management to confirm certificates of insurance are received and properly tracked for vendor compliance.
- Create purchase orders and support related procurement activities for facilities needs.
- Use ticketing and facilities systems to monitor requests, update status information, and help resolve workplace issues promptly.
Qualifications
The ideal candidate brings prior facilities experience, strong organizational skills, and confidence handling high-volume administrative tasks in a fast-paced office environment.
Benefits
This role offers a competitive hourly rate of $21.375 - 26 USD per hour.
Pay
$21.375 - 26 USD / Hourly
Schedule
Temporary / Contract