Facilities Coordinator

Essential Duties And Responsibilities

• Perform daily maintenance inspections of the facility to ensure it is maintained in a clean, safe and orderly manner.
• Respond to and correct building and offsite storage facilities and work area hazards in a safe and timely manner.
• Maintain the IT ticket system to receive, respond, and record building, equipment, and furniture-related requests in a safe and timely manner.
• Develop a ticket log to track the status of requests and maintain it on a daily basis.
• Prioritize tasks and/or schedule conflicts with the Manager of Facilities to meet deadlines, including addressing HVAC, plumbing, and electrical malfunctions/outages and physical equipment installations and relocations.
• Inventory and order janitorial, hardware, and office supplies as needed.
• Deliver and pick-up USPS first class mail to and from designated locations; prepare bins for drop-off of time-sensitive bulk mail; and receive and log deliveries in accordance with SCFHP's policy.
• Absorb and assist with the delivery, set-up, and pick-up of equipment and supplies for community and marketing events as assigned.
• Inspect the company van daily for safety and arrange for maintenance and repairs as needed; maintain the company van in a clean and safe condition.
• Assist employees with the retrieval and delivery of onsite and offsite documents and ensure they are stored in a secured manner.
• Assist with new hire training by allowing them to shadow and observe.
• Serve as a member of the Emergency Response Team; comply with applicable OSHA regulations and SCFHP security and safety policies and procedures.
• Develop and maintain positive working relationships with staff, vendors/contractors, and members.

Requirements

• High School Diploma or GED.
• Minimum one year of experience working in facilities.
• Maintenance of a valid California driver’s license and acceptable driving record or ability to use other means of transportation.
• Strong interpersonal skills and the ability to work in a team environment.
• Proficient in adapting to changing situations and efficiently alternating focus between tasks to support Department operations as dictated by business needs.
• Ability to work after hours, weekends, and company holidays as needed to manage repairs and services.
• Working knowledge of and the ability to efficiently operate all applicable computer software including computer applications, such as Outlook, Word, and Excel.
• Excellent communication skills including the ability to express oneself clearly and concisely when providing service to SCFHP staff, contractors/vendors, and members over the telephone, in person, or in writing.
• Ability to think and work effectively under pressure and accurately prioritize and complete tasks within established timeframes.
• Ability to assume responsibility and exercise good judgment when making decisions within the scope of the position.
• Ability to maintain confidentiality.
• Ability to comply with all SCFHP policies and procedures.
• Ability to perform the job safely with respect to others, to property, and to individual safety.