Facilities Coordinator

ABOUT THE ROLE Careerscape is supporting a client opening for a Hybrid Entry-Level Facilities Coordinator. This role focuses on coordinating day-to-day facility operations, supporting office maintenance, managing vendor communications, tracking work orders, and ensuring a safe, organized, and efficient workplace environment. This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in facilities management, office administration, operations, or workplace services. The Facilities Coordinator will work closely with office managers, vendors, property management teams, and internal departments to coordinate maintenance activities, monitor facility needs, maintain records, and support daily office operations in a hybrid work environment. This role is ideal for candidates interested in facilities management, office operations, workplace coordination, or administrative support. COMPENSATION The salary range for this role is $60,000 - $85,000 per year, based on experience, communication skills, organizational abilities, and client hiring needs. Additional compensation and benefits details will be shared during the hiring process. WHAT YOU’LL DO - Coordinate facility maintenance requests and work orders- Schedule repairs and communicate with vendors and service providers- Monitor office supplies and facility inventory- Maintain facility records, contracts, and documentation- Conduct routine workplace inspections and report issues- Support office moves, workstation setup, and space planning- Coordinate preventive maintenance schedules- Track vendor performance and service completion- Assist with workplace health and safety initiatives- Prepare reports related to facilities operations- Collaborate with internal departments to resolve facility-related issues- Perform additional administrative and facilities support duties as assigned WHAT WE’RE LOOKING FOR - High school diploma or equivalent required- Associate's or Bachelor's degree in Business Administration, Facilities Management, Operations, or a related field preferred- 0–2 years of experience in administration, office support, customer service, facilities, or related roles- Strong organizational and multitasking skills- Excellent verbal and written communication abilities- High attention to detail and problem-solving skills- Proficiency with Microsoft Office, Google Workspace, and basic office software- Ability to manage multiple priorities in a hybrid work environment- Strong customer service and teamwork skills- Professional, dependable, and proactive mindset NICE TO HAVE - Internship or entry-level office administration experience- Familiarity with work order or facilities management software- Experience coordinating vendors or office services- Knowledge of workplace safety procedures- Interest in facilities management and office operations BENEFITS & PERKS Benefits may include: - Hybrid work flexibility- Competitive entry-level compensation- Medical, dental, and vision insurance- Paid time off, holidays, and sick leave- 401(k) retirement savings plan- Paid training and onboarding- Career growth into Facilities Manager, Workplace Coordinator, Office Manager, Operations Coordinator, or Property Administrator roles- Performance-based bonuses- Professional development and certification assistance- Collaborative and supportive hybrid work environment WHY APPLY This role is ideal for someone who enjoys organizing workplace operations, coordinating with vendors, and helping create an efficient office environment. You'll gain valuable hands-on experience while building a strong foundation for long-term career growth in facilities management and business operations. ABOUT CAREERSCAPE Careerscape is a staffing and recruiting firm connecting talented professionals with employers across operations, administration, facilities management, technology, finance, customer support, and professional services. APPLICATION NOTICE Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications. EQUAL OPPORTUNITY STATEMENT Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.