Facilities Coordinator

5-month contract with a potential for extension in Windsor, CO. W2 contract, no PTO, no benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Pay

$22.00 - $23.00/hr

Schedule

Monday–Friday, 8:00 AM–5:00 PM

About the role

As a Facilities Senior Coordinator, you will coordinate clients, vendors, and contractors to ensure complex work orders are completed. This role supports Property Managers with all repairs and investment plans across a set of assets. The position is based in Windsor, CO, but requires travel to other Vesta sites in Colorado, up to 45 minutes away.

Responsibilities

• Directly communicate between landlord, tenants, and service providers to ensure all procedures, policies, and reporting formats are understood and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to assess performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to internal departments and large groups of employees.
• Recognize and solve typical and atypical problems in your work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact the team through the quality of services or information provided.
• Follow standardized procedures and practices with regular but moderate supervision and guidance.
• Manage work order distribution and vendor management.
• Maintain 1:1 contact with engineers and facilities managers (this is the biggest portion of the job).
• Handle part ordering, PO writing, and invoicing.
• Work closely with the finance manager on forecasting and budgeting.

Requirements

• High School Diploma or GED with 2–3 years of job-related experience.
• Established understanding of work routines and standards, applying skills and knowledge across processes, procedures, and systems.
• Intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information clearly and concisely within the team.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with a robust inquisitive mindset.
• General math skills, including the ability to calculate advanced figures such as percentages, discounts, and markups.

Skills

• Must Have:
  • Multitasking
  • Attention to detail
  • Flexibility with daily schedule
  • Ability to prioritize on the fly
• Nice to Have:
  • Prior experience with Coupa or Maximo
  • Finance or accounting experience
• Soft Skills:
  • Excellent written and verbal communication
  • Collaboration with clients and team members