Facilities Coordinator

Key Purpose

As a Facility Coordinator with ISS Guckenheimer, you will be responsible for coordinating activities and resources in support of projects that impact multiple departments, systems, or work-flows with moderate to high risk and complexity or multiple projects simultaneously with lesser risk and complexity. You will work with the Facility Manager to ensure that the account operates in accordance with the approved operating guidelines and budget.

Responsibilities

• Coordinate daily requirements and requests to operate and facilitate office services for the company
• Set up all office services vendors and be onsite supervising their work
• Ensures that account facilities are operated and maintained in a cost effective and safe condition in accordance with the approved customer’s requirements to fulfill contractual obligations
• Communicates operating philosophy, objectives, and expectations in a continuing effort to build the site team
• Work with Facility Manager to maintain the operations budget for all areas
• Maintains open lines of communication with customer, alliance partners, and operations managers
• Complies with all company policies and procedures and adheres to company standards
• Develops and maintains a detailed project schedule which includes administrative tasks of all sites involved in the project
• Ensure coordination of the interfaces of all disciplines within operations
• Responsible to track project changes and produce updated site-based schedule as agreed with upper management
• Maintain inventory levels
• Code invoices for approval to correct cost centers and process for payment
• Oversee and/or coordinate special projects required by the facilities department

Requirements

• Certification in facility management or equivalent
• 3 years experience in facility management
• Microsoft Office – Advanced Outlook, Excel, Word
• Excellent customer service skills
• Ability to work with a budget
• Ability to read and understand standard business documentation (e.g. contract language)
• Solid written and oral communication skills
• Strong organizational and team-building skills
• Proven ability to work on several projects simultaneously and under tight schedules
• Must be a team player and committed to working in a quality environment

Qualifications

• Experience in facility management
• Microsoft Office proficiency (Advanced Outlook, Excel, Word)
• Customer service skills
• Budget management skills
• Communication skills
• Organizational and teamwork skills
• Ability to manage multiple projects

Skills

• Facility Management
• Project Coordination
• Customer Service
• Financial Management
• Team Leadership
• Time Management

Benefits

• Medical Insurance
• Dental Insurance
• Lifetime Disability Insurance
• Life Insurance
• Comprehensive Leave Program
• Annual Salary Range: $34.00 per hour - $42.00 per hour

Pay

• Final compensation will be determined based on experience and skills and may vary from the range listed above.

Schedule

• Long working hours
• Sitting at a computer for 50% of the time
• Walking/Inspecting the site 50% of the time

Physical Demands & Work Environment

• Must be able to work under pressure and time deadlines during peak periods
• Must be able to lift a minimum of 10 pounds

HSEQ Compliance

• All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment.
• This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks.
• Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.

About the Company

• ISS Group is committed to making the international community more resilient and just for all people.
• We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background.
• We look to lead our industry by example and to positively influence the market wherever we operate.