Facilities Coordinator

About This Role

The Facilities Coordinator is responsible for the day-to-day maintenance, safety, and functionality of Great Bay Kids' two facilities. This full-time role performs routine maintenance, repairs, coordinates and oversees subcontractors, manages vendors, and maintains a comprehensive maintenance schedule. The Facilities Coordinator works closely with the Executive Director on capital planning and budgeting.

What You'll Do

• Facilities Maintenance & Operations
  • Perform routine maintenance, repairs, and preventative upkeep across two child care facilities.
  • Identify maintenance needs proactively and address issues in a timely manner.
  • Respond promptly to facilities-related issues and emergencies.
  • Ensure facilities meet all applicable licensing, safety, and regulatory requirements.
  • Maintain clean, safe, and functional indoor and outdoor environments.
• Maintenance Planning & Scheduling
  • Develop, maintain, and execute a comprehensive maintenance schedule.
  • Track completed and upcoming maintenance tasks and inspections.
  • Maintain accurate records related to maintenance activities and repairs.
  • Split time between Exeter and Portsmouth programs, traveling between sites for meetings and maintenance needs.
• Subcontractor & Vendor Management
  • Coordinate and oversee subcontractors, including HVAC, plumbing, electrical, cleaning, and snow removal services.
  • Obtain, review, and evaluate vendor quotes and service agreements.
  • Establish and maintain strong working relationships with vendors and service providers.
  • Monitor vendor performance to ensure quality, timeliness, and cost-effectiveness.
• Budgeting & Capital Planning
  • Collaborate with the Executive Director on capital planning and facilities-related budgeting.
  • Aid in long-term facilities planning, including identifying future repair and replacement needs.
  • Support cost-effective decision-making related to facilities maintenance and improvements.

Requirements

• Demonstrated experience in facilities maintenance, building operations, or a related field.
• Working knowledge of general building systems (HVAC, plumbing, electrical, and safety systems).
• Ability to perform hands-on repairs and maintenance tasks independently.
• Strong organizational skills and ability to manage multiple priorities across two locations.
• Valid driver's license and ability to travel between Great Bay Kids' facilities.

Benefits

• Full-Time Employees:
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Retirement Plan
  • Childcare Discount
  • Affordable Medical, Dental, & Vision are available on the 1st of the month after your first 30 days of employment.
  • Employer-paid Short-Term Disability & Life Insurance.
  • Vacation and Sick Time earned on the 1st of the month after your first 30 days of employment.
  • 403(b) Retirement Plan for all employees that work 20+ hours a week.
  • Discounts on childcare tuition rates (based on availability).
• Program Details:
  • Enjoy 8 paid holidays a year.
  • Staff Appreciation Weeks - a fun-filled week of celebration our staff!
  • 3 Program Development Days.
  • Fun & Family-like atmosphere.
  • Access to Educational Grants.
  • Sela discounts on auto, electricity, phone, fuel, etc.

About Us

Great Bay Kids is a non-profit organization dedicated to providing quality early childhood education and school-age enrichment programs for children. Our early education facilities are located in Exeter and Portsmouth, NH, with school-age programs offered in Exeter and Portsmouth (summer only).