Facilities Coordinator

About the role

Kemps is seeking a detail-oriented, proactive, and service-focused individual to join their team. The ideal candidate will thrive in a fast-paced, people-centered environment and play a key role in maintaining a safe, organized, and functional workplace.

Responsibilities

• Serve as the primary contact for employee facility requests and inquiries
• Schedule and oversee vendor work at the facility, including the copy center and mailroom
• Process invoices, purchase orders, and expense reports
• Collaborate with team members to fulfill office/cubicle requests and new employee desk setup
• Support furniture and space planning needs
• Coordinate and support employee and customer events
• Coordinate and report facility issues to management in a timely manner
• Maintain mailroom operations, including sorting and processing incoming and outgoing mail and packages; printing, sorting, and distributing invoices; and handling large print job requests
• Adhere to the company's Records Retention Policy and ensure records are managed and destroyed in accordance with the established retention schedule
• Support the Security team with the location's access and security control systems, including activating and deactivating access cards and badges, printing badges, updating the security database with access changes, auditing badge usage, ordering badge supplies, and generating security reports
• Provide backup support for other office roles (e.g., receptionist) and for other locations as needed
• Maintain common areas, office equipment (e.g. coffee machines and Bevi), and office digital resources
• Maintain a clean, organized, and professional workspace
• Support special projects as needed

Requirements

• High school diploma or equivalent
• 1 to 3 years of administrative support, office coordination, or related experience

Qualifications

• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Working knowledge of general business administration practices and procedures
• Working knowledge of HVAC, security systems, and any other facilities-related practices and procedures would be an asset
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to work with accuracy and detail oriented
• Able to problem solve, multi-task and prioritize own work activities
• Must be able to read, write, and speak English

Skills

• Microsoft Office Suite
• General business administration practices
• Facilities-related practices and procedures
• Communication skills
• Problem-solving skills
• Detail-oriented

Benefits

Not specified

Pay

$24.00 - $26.00 / hour

Schedule

Full-time, onsite position, 5 days per week