Facilities Coordinator

About the role

The Lab Facilities Coordinator oversees building and equipment maintenance activities in a regulated laboratory and manufacturing environment. This role plans and schedules maintenance and calibration work, manages facilities records within a computerized maintenance management system, and supports quality system documentation, including Deviations, Change Controls, and CAPAs.

Responsibilities

• Coordinate and schedule preventive maintenance, corrective maintenance, and calibration activities with vendors and equipment or area owners in a dynamic manufacturing and laboratory environment.
• Communicate maintenance and calibration schedules and status updates proactively and regularly to stakeholders, adjusting plans as needed to minimize impact on GMP manufacturing and testing laboratory operations.
• Serve as the Facilities business owner for the computerized maintenance management system (CMMS), including creating and processing CMMS work instructions, maintenance and calibration templates, asset records, and associated documentation.
• Ensure timely creation, completion, and approval of CMMS records in accordance with governing standard operating procedures (SOPs) and work instructions.
• Organize and maintain Facilities records within the Blue Mountain Regulatory Asset Management system or similar CMMS platforms.
• Avoid delays in tracking, processing, and renewing maintenance service agreements prior to expiration, including updating service agreement trackers and maintaining service agreement files.
• Support the development, processing, and submission of Quality System documentation, including SOPs, Deviations, CAPAs, and Change Controls.
• Apply root-cause analysis or other investigation techniques when supporting Deviations, CAPAs, and Change Controls in a GMP environment.
• Collaborate with cross-functional teams in lab, clean room, and manufacturing areas to ensure equipment readiness and regulatory compliance.
• Contribute to continuous improvement of facilities processes, documentation practices, and CMMS utilization to enhance operational efficiency and compliance.

Requirements

• BS/BA or equivalent post-secondary education in a technical or scientific field.
• 3+ years of experience or familiarity with GMP clean room equipment maintenance and calibration practices and terminology.
• Experience authoring and/or processing Deviations, CAPAs, and Change Controls in a GMP environment.
• Experience using root-cause analysis or other structured investigation techniques to support quality system activities.
• Experience with Computerized Maintenance Management Systems (CMMS), preferably Blue Mountain Regulatory Asset Management system.
• Knowledge of cGMP principles and their application to facilities, calibration, and metrology activities.
• Ability to coordinate and schedule preventive and corrective maintenance and calibration activities in a regulated environment.
• Strong organizational skills for managing facilities documentation, maintenance records, and service agreement files.
• Proficiency in working with lab, clean room, and manufacturing equipment within a regulated environment.
• Effective written and verbal communication skills for interacting with vendors, equipment owners, and internal stakeholders.

Qualifications

• Experience working specifically with Blue Mountain Regulatory Asset Management system or similar CMMS platforms.
• Familiarity with facilities maintenance, facility management, and metrology practices in a GMP setting.
• Exposure to project management principles when coordinating maintenance and calibration activities.
• Experience supporting or working within clean room and laboratory environments under GMP conditions.
• Ability to interpret and follow SOPs, work instructions, and regulatory guidelines related to facilities and equipment maintenance.
• Strong attention to detail and accuracy in documentation and recordkeeping.
• Capability to adapt quickly to changing priorities and reschedule work to support manufacturing and laboratory needs.