Facilities Coordinator

This role supports daily facility operations by providing comprehensive facilities management services and continuous monitoring of multiple sites. The Facility Coordinator works closely with property operating engineers and facility managers to ensure smooth execution of routine property management activities, including procurement of supplies and services, vendor coordination, and general operational support.

Responsibilities

• Support the Facility Management team with tactical planning to achieve team goals and objectives.
• Manage and maintain assigned facility management tasks and small projects.
• Provide continuous monitoring of the office/facility and deliver general FM services.
• Act as a primary interface with clients, visitors, guests, and vendors.
• Coordinate and schedule maintenance activities, ensuring proper follow-up and minimal disruption to operations.
• Provide direction and information to vendors, service providers, and facilities staff.
• Support conference room reservations, meeting setups, and general office logistics.
• Assist with vehicle and equipment logistics and other duties as requested.
• Issue purchase orders, manage bid requests, and assist with service/construction contract administration.
• Process accounts payable/receivable and support budgetary requests, analysis, and variance reporting.
• Update and maintain accurate operational documentation and site information, including webpages and records related to moves, events, reception, and building operations.
• Foster a culture of teamwork, cooperation, and performance excellence.
• Conduct daily facility walkthroughs across multiple locations to ensure clean, organized work environments.
• Respond to work orders promptly and meet KPI expectations with outstanding customer service (Corrigo, Housekeeping, and SLA Performance).
• Identify opportunities for operational improvement and service excellence.
• Conduct site assessments to ensure compliance with building procedures, safety requirements, and performance standards.
• Schedule and oversee repairs, maintenance tasks, and minor works through completion with soft service vendors.
• Assist with vendor procurement and service engagement as required.
• Coordinate site amenities and snack services, acting as a key point of contact.
• Provide support for reception, guest services, mail and courier handling, office supplies, equipment maintenance, access cards, landlord relations, and safety/security tasks.
• Comply with all client contract requirements and meet or exceed KPI targets.
• Deliver consistently high-quality service as demonstrated through client feedback.
• Coordinate site operations in alignment with agreed policies, procedures, and contract scope.

Skills

• Customer service
• Facilities maintenance
• Vendor management
• Facility management

Qualifications

Intermediate-level experience required.

Pay

The pay range for this position is $28.00 - $29.00 per hour.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may include:

• Medical, dental, and vision insurance
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)

Schedule

This is a Contract to Hire, fully onsite position based in Chicago, IL.