Facilities and Security Coordinator

About the role

The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, handling over 250,000 trials and hearings annually. OATH adjudicates a wide range of matters filed by nearly every city agency, board, and commission. It also houses the Center for Creative Conflict Resolution, which provides mediation and restorative justice support to City government agencies, the general public, and the Administrative Judicial Institute, a resource center offering training, continuing education, research, and support services for administrative law judges and hearing officers.

Responsibilities

• Serving as a liaison with the borough offices and central office by overseeing the facility on a day-to-day basis to ensure that the physical space is orderly, well maintained, and secure.
• Ensuring a safe, clean, modern, and professional customer-friendly environment for community trainings.
• Ensuring health and safety protocols are met.
• Identifying and reporting repair needs and incidents, coordinating repair work with the central office, property managers, and vendors.
• Aiding in physically relocating equipment, records, and moves.
• Scheduling, supporting, monitoring, tracking, and approving vendor service activities.
• Monitoring traffic flow and CCTV systems to ensure the safety of respondents and community service participants.
• Monitoring security access control systems and security personnel to foster a community atmosphere.

Requirements

• Four-year high school diploma or equivalent approved by a State's department of education or a recognized accrediting organization, plus one year of satisfactory clerical experience.
• Keyboard familiarity with typing at a minimum of 100 key strokes (20 words) per minute.
• Strong organization and communication skills.
• Proficiency in Excel and Word.
• Detail-oriented, accurate, and possesses good interpretive skills.
• Responsive, possesses effective people skills, and able to work with employees at all levels.
• Prior supervisory experience preferred.
• History of volunteerism, such as service in the AmeriCorps or Peace Corps, viewed favorably.

Qualifications

• Minimum qualifications include a four-year high school diploma or equivalent approved by a State's department of education or a recognized accrediting organization, and one year of satisfactory clerical experience.

Skills

• Keyboard familiarity with typing at a minimum of 100 key strokes (20 words) per minute.
• Strong organization and communication skills.
• Proficiency in Excel and Word.
• Detail-oriented, accurate, and possesses good interpretive skills.
• Responsive, possesses effective people skills, and able to work with employees at all levels.
• Prior supervisory experience preferred.
• History of volunteerism, such as service in the AmeriCorps or Peace Corps, viewed favorably.

Benefits

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.