Facilities and Business Operations Coordinator

Responsibilities

• Represent AAUM with internal customers as a business partner for business operational needs.
• Support Alumni Center facilities to create an inclusive workspace for staff and for alumni.

Facilities

• Provide a wonderful customer experience for customers visiting the Alumni Center building including customer service and coordination of all aspects of facilities.
• Schedule routine maintenance for Alumni Center: blind cleaning, carpet cleaning, light replacement, snow removal, pest control, confidential waste disposal, window cleaning and other needed maintenance.
• Submit work orders for facilities maintenance.
• Maintain orderly appearance and organization of public rooms in Alumni Center (mail room, kitchens, equipment room, storage room, mail room, conference rooms and all public spaces).
• Serve as liaison with Plant, Extension Services, DPS and custodial staff.
• Maintain building access systems.
• Manage the front desk student employees including shift scheduling, filling in for open shifts, and approving timesheets.
• Support the use of Alumni Center meeting rooms including tier one AV systems support.
• Support events at Alumni Center from a facilities perspective.

Finance Process

• Process cash receipt ticket in University ledger system giving attention to correct chart fields.
• Administer accounts payable process: Working with Shared Services Center (SSC) Accounts Payable team, verify accuracy of invoices/payment requests and submit to SSC for payment.
• Manage all related tickets until payment is completed.

Required Qualifications

• A high school diploma and 3 years of experience in an office setting or equivalent combination of education and experience is required.
• Strong organization and attention to detail.
• Ability to manage several priorities.
• Ability to utilize Google suite including mail, sheets, docs, slides, chat, etc.

Modes of Work

• Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department.
• Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.