Facilities Analyst

A market-leading asset manager with over $25 billion of capital under management is seeking a Facilities Analyst to support their New York office. The role involves assisting the Facilities Team with day-to-day operations and maintenance to ensure a suitable working environment for employees.

Responsibilities

• Logging and responding to all service issues reported to the Facilities Team
• Placing service tickets/calls to vendors and building engineers for repairs and maintenance assistance
• Coordinating and monitoring on-site vendors such as HVAC and building engineers
• Assisting with invoice processing and tracking
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy them
• Handling the Facilities maintenance calendar to track all maintenance visits
• Maintaining the Firm’s AED, first aid, and fire life safety training program with assistance from property management
• Conducting new hire orientation and giving tours to new hires
• Collecting/logging all Certificates of Insurance (COIs) for vendors and following up on expired COIs to ensure proper coverage
• Monitoring after-hours vendor work on an as-needed basis
• Ad-hoc projects as assigned

Requirements

• Bachelor’s degree required
• A minimum of 2 years of corporate office experience; facilities or project management experience is preferred
• Strong Microsoft Office skills; familiarity with SharePoint and CRM programs a plus
• Must be flexible about hours and available after hours on work-provided cell phone
• Ability to work from 8:30 AM – 5:30 PM

Pay

Salary: $65,000 – $90,000 (depending on experience) plus bonus.