Facilities Administrator

Responsibilities

• Overseeing all aspects of building operations, maintenance, and safety to ensure a safe, efficient, and well-maintained facility environment.
• Reviewing and approving accounts payable documents such as invoices, check requests, and expense reports related to facilities and vendor services.
• Coinciding with contractors and vendors for building maintenance, repairs, and improvement projects; ensuring timely and cost-effective completion of work.
• Managing ongoing projects related to building improvements, office renovations, safety compliance, and sustainability initiatives.
• Developing, maintaining, and updating building safety plans, evacuation procedures, and emergency response protocols in compliance with local, state, and federal regulations.
• Handling security operations including employee access badges, visitor management, and coordination with security vendors.
• Planning and coordinating events including company meetings, training sessions, and employee engagement activities within the facility.
• Tracking and managing facility-related expenses and budgets; ensuring adherence to financial controls and reporting requirements.
• Serving as the main liaison between departments, leadership, and external vendors for all facilities-related needs and communications.
• Ensuring compliance with safety, health, and environmental standards; partnering with leadership to implement improvements as needed.
• Supporting company initiatives related to workspace optimization, sustainability, and employee experience.
• Oversight of inventory of office and facility supplies, ensuring adequate stock and cost-efficient purchasing practices.
• Assisting with scheduling, logistics, and setup for training programs and team meetings hosted at the facility.
• Development and maintenance of facility policies, procedures, and vendor management records to ensure operational consistency.
• Maintenance of storage unit files.

Qualifications

• Must be able to organize (files and systems), set priorities, and assume all responsibilities related to the position.
• Must be flexible, able to handle a multitude of duties, and work under pressure.
• Must be able to get along well with others, and communicate via the telephone and email correspondence without being either intimated or intimidating.
• Must be able to compose letters and handle routine correspondence.
• Good typing and 10 key calculator skills are needed.
• This person must be a high school graduate with business school or college training, or related experience.